EdTech KPI Dashboard in Google Sheets

In the fast-evolving world of educational technology, tracking performance isn’t just helpful—it’s essential. From online learning platforms to hybrid classrooms, every initiative needs measurable results to drive decisions. That’s where the EdTech KPI Dashboard in Google Sheets comes in. 📈

This powerful, ready-to-use template helps EdTech leaders monitor student performance, engagement metrics, operational KPIs, and more—all in one place. Built for real-time tracking, cross-team collaboration, and data clarity, this dashboard enables smarter, faster, and more strategic decision-making.

✨ Key Features of the EdTech KPI Dashboard

📊 Dashboard Sheet – At-a-Glance Monitoring

This is your central performance hub:

• 🔽 Select the month from a dropdown menu (cell D3)

• 📈 Instantly view MTD and YTD actuals vs. targets

• 📉 Compare current data to previous year’s metrics

• 🔺🔻 Visual trend indicators show positive or negative movement
  Make data interpretation simple and impactful.

📉 KPI Trend Sheet – Deep Dive into Metrics

Gain detailed insights with:

• 📋 KPI Group, Unit, and Type (UTB/LTB)

• 🧮 Formulas and Definitions for transparency

• 📈 Trend charts for Actual vs Target vs Previous Year (MTD & YTD)

Perfect for performance reviews and strategic adjustments.

🧾 Actual Numbers Sheet – Track MTD/YTD Results

Record your actual KPI data here:

• ✍️ Input MTD and YTD numbers monthly

• 🔁 Set your fiscal start month in cell E1

• 📅 Ensure real-time performance updates across the dashboard

No advanced formulas required—just update and go!

🎯 Target Sheet – Define Clear Goals

This tab helps you set:

• 📌 Month-to-Date (MTD) targets

• 📆 Year-to-Date (YTD) goals
  These benchmarks power the performance visualizations across the entire dashboard.

🗃️ Previous Year Numbers Sheet – Historical Benchmarking

Monitor long-term growth and patterns:

• 📊 Input last year’s MTD and YTD values

• 🔍 Identify trends, setbacks, or major improvements
  Ideal for annual reports and year-over-year analysis.

📚 KPI Definition Sheet – Clarity Behind Every Metric

A reference tab for your entire team:

• 🎓 KPI Name & Group

• 🧮 Formula

• 📝 Description

• 🧭 Type (Lower or Upper is Better)

Ensure everyone understands what’s being tracked—and why.

🧠 How to Use the Product

1. 📥 Download and open the Google Sheet template

2. 📆 Choose the reporting month from the Dashboard dropdown

3. ✍️ Input actual data in the Actual Numbers tab

4. 🎯 Set MTD and YTD goals in the Target tab

5. 🔍 Compare progress vs. last year’s data

6. 📈 Analyze trends in the KPI Trend tab

All views auto-update. No coding. No manual syncing. Just insight.

👥 Who Can Benefit from This Dashboard?

• 🧑‍🏫 EdTech Product Managers – Monitor user engagement and retention

• 👩‍💼 Educational Operations Leads – Track cost efficiency and adoption

• 📚 Learning Platform Owners – Analyze content completion and activity

• 🧠 Academic Institutions – Gauge student success in digital programs

• 🚀 EdTech Startups – Manage performance metrics without high-cost BI tools

If you’re in EdTech and serious about outcomes—this tool is for you.

🔗 Click here to read the Detailed blog post

Watch the step-by-step video Demo:

📺 Visit our YouTube channel to learn step-by-step video tutorials