The Radiology Slot Booking Calendar in Excel is a macro-enabled workbook of 7 worksheets that turns one shared event list into 5 linked scheduling views. It ships with 100 sample imaging sessions spread across the full year 01-Jan-2026 to 31-Dec-2026 and 8 named imaging locations – MRI Suite, CT Room, Ultrasound Bay, X-Ray Room 1, Mammography Unit, Nuclear Medicine Lab, Interventional Radiology Suite and the Reporting Room. Replace the sample rows with your own session list and every view redraws from the same table.
🌍 Join 8,400+ teams in 40+ countries using NextGenTemplates to replace paid SaaS tools with one-time-purchase Excel, Google Sheets, Power BI and HTML templates.
✅ Instant download · One-time payment · No subscription · No per-user fees · Lifetime access
⚠️ Please read before buying. This is a departmental scheduling spreadsheet, not clinical software. It is not a RIS, PACS, EHR/EMR or medical-device booking system, it is not HIPAA, GDPR or any other health-data-protection compliant or certified, it holds only what you type into your own copy of the file, it offers no access control, no encryption and no audit trail, it takes no online bookings, sends no SMS or email reminders and connects to no hospital, insurance or billing system. Do not store patient-identifiable information in it – schedule by modality, session and room, and keep patient records in your governed clinical system. It also requires Microsoft Excel for Windows on the desktop with macros enabled; it will not run in Excel for the web, in Google Sheets, or on iOS/Android.
🔑 Key Features of the Radiology Slot Booking Calendar in Excel
🗂️ One event table drives every view. The Events sheet holds 7 columns – ID, Date, Day, Event Name, Time, Location and Description. The Annual View, Monthly View, Daily View and This Month pages all read that single table, so a session added once appears in all four without any copying.
📅 Five navigable views from the Home sheet. The Home page carries five buttons – Annual View, Monthly View, Daily View, This Month and Events – so front-desk staff move between the year grid, the month grid, a date-range list and the summary page without hunting for tabs.
🖊️ A 6-field pop-up entry form with Add, Update and Delete. The VBA form captures Date, Event Name, Time, Location and Description, and fills the Day field automatically from the date you pick. The Events sheet carries Add New Record, Update Record and Delete Record buttons; the Monthly View adds Add New Event and Show Events, and the Daily View adds Add New Event plus a refresh control.
📊 A This Month page that counts your own schedule. Pick a month and year and the page reports four tiles – Events This Month, Active Days, Locations Used and Next 7 Days – alongside an Events by Day of Week table, a Top 5 Locations table and the full list of that month’s sessions with time, location and description.
🎨 A Setting sheet with 5 colour themes. Set the calendar Year, the month it starts with and the day the week starts on, choose two weekday columns to highlight and an event highlight colour, then repaint the whole workbook with one of five Whole Theme options – Default, Blue, Red, Black or Orange.
🩻 Sample data written for an imaging department. The 100 supplied rows are real scheduling entries – MRI Brain Screening Block, CT Contrast Study Session, Annual MRI Scanner Calibration, Interventional Biopsy Day List, Mammography Unit Servicing Downtime, Radiation Safety Refresher Training, monthly Slot Utilisation Reviews – so you can see how modality blocks, scanner downtime, screening camps and audits sit side by side before you type a single row of your own. None of the 100 sample rows contains a patient name or identifier, and yours should not either.
📦 What’s Inside the Radiology Slot Booking Calendar in Excel
Page 1: Home – Navigation
The landing sheet with the workbook title and five large navigation buttons: Annual View, Monthly View, Daily View, This Month and Events. It is the sheet you leave open for reception staff who only need to jump to today’s list.
Page 2: Annual View
All twelve months of the chosen year on one printable page, laid out three months across and four rows down. Weekend columns are shaded and the two highlight weekdays you set on the Setting sheet are tinted, so recurring MRI or CT session days stand out across the whole year.
Page 3: Monthly View
A full-width month grid with Month and Year pickers and Add New Event and Show Events buttons. Each date cell shows the session names booked on that day – for January 2026 the sample file shows the New Year Emergency Imaging Roster, the Q1 Slot Grid opening, the MRI Brain Screening Block, the CT Contrast Study Session, the annual MRI scanner calibration, the Obstetric Ultrasound Clinic, radiation safety training, the interventional biopsy day list and the month-end slot utilisation review.
Page 4: Daily View
A date-range list driven by Start Date and End Date pickers with a refresh button and its own Add New Event button. It returns the matching sessions as a flat table of ID, Date, Day, Event Name, Time, Location and Description – the view to print for a single scanner’s day list or a week’s interventional bookings.
Page 5: This Month Summary
The month’s numbers on one screen: Events This Month, Active Days, Locations Used and Next 7 Days as four tiles, then Events by Day of Week and Top 5 Locations as side-by-side tables, then every session that month with its time, location and description. In the sample file August 2026 shows 8 sessions across 8 active days and 8 locations, with 3 falling on Tuesdays and 3 on Fridays.
Page 6: Events – the master table
The single source of truth: every session in one table of ID, Date, Day, Event Name, Time, Location and Description, with Add New Record, Update Record and Delete Record buttons above it. This is where the 100 sample rows live and where you paste or type your own.
Page 7: The entry form
The pop-up VBA form used by every Add New Event button. It takes Date (with a date picker), Event Name, Time (with a time picker), Location and Description, fills Day automatically from the date, and writes the row straight into the Events table on Submit. Reset clears the form.
Sheet 8: Setting
The configuration sheet behind the views. It holds the Year, the month the calendar starts with and the day the week starts on, two highlight weekday choices and an event highlight colour, plus the Whole Theme picker with its five colour options.
📊 Radiology Slot Booking Calendar in Excel vs. a Google Sheets calendar vs. paid clinic-scheduling SaaS
| Feature | Radiology Slot Booking Calendar in Excel | Google Sheets calendar equivalent | Paid scheduling SaaS (Athenahealth / Kareo / NexHealth) |
|---|---|---|---|
| Cost | $8.99 one-time | Free to $16.99 one-time | $99-$500+ per provider per month |
| Platform | Microsoft Excel for Windows, desktop, macros required | Any browser ✅ | Vendor cloud |
| Setup time | Under 10 minutes – unzip, enable macros, replace 100 sample rows ✅ | Under 10 minutes ✅ | Weeks, with vendor onboarding |
| Views included | 5 – Annual, Monthly, Daily range, This Month summary, Events table ✅ | Usually 2-3 | Many, plus provider and resource calendars |
| Real-time team collaboration | No – one file at a time, or a shared drive | Yes, multi-user ✅ | Yes ✅ |
| Mobile access | No – Windows desktop only | Yes ✅ | Yes ✅ |
| Patient reminders (SMS / email) | None | None | Yes ✅ |
| HIPAA / clinical-grade storage | No – schedule by modality and room, never by patient | No | Yes, contractually ✅ |
| Year-1 cost for a 5-radiographer team | $8.99 total ✅ | $0-$16.99 total | $6,000-$30,000 |
For an imaging department that wants its modality blocks, scanner downtime and audit days visible on one printable year grid without paying per provider per month, the Radiology Slot Booking Calendar in Excel sits in the sweet spot – as long as the patient record stays where it belongs, in your clinical system.
👥 Who This Template Is For – and Who It’s Not For
✅ This template is built for:
- Radiology and imaging department managers planning modality blocks, screening camps and scanner servicing across a year
- Single-site diagnostic centres and small imaging clinics that currently run the session plan on a whiteboard or a printed sheet
- Radiographer team leads who need a printable day list per room and a month-end look at booked versus wasted slots
- Anyone who has to hand a physical or PDF year planner to a department that does not have logins to the hospital system
❌ This template is NOT for:
- Storing patient records – it is not an EHR/EMR, RIS or PACS, it has no access control, encryption or audit trail, and identifying patient data should never be typed into it
- Teams that need HIPAA or GDPR compliance guarantees, e-signatures or a data-processing agreement – this workbook carries no certification of any kind
- Departments that need automated patient reminders, online self-booking, or a live link to a hospital, insurance or billing system – it does none of these
- Mac, iPad, Android or browser users – the VBA forms need Excel for Windows on the desktop
- Several people editing the same schedule at the same moment – use the Medical Appointment Calendar in Google Sheets instead
⚙️ How to Use the Radiology Slot Booking Calendar in Excel
- Download the ZIP, unzip it, and open the .xlsm file in Microsoft Excel for Windows.
- Click Enable Content on the yellow security bar – the buttons and the entry form are VBA and will not work without it.
- Open the Setting sheet and set the Year, the starting month, the week start day, your two highlight weekdays and a colour theme.
- Go to the Events sheet and replace the 100 sample rows with your own sessions, or delete them and start clean.
- Use Add New Record to open the form and enter Date, Event Name, Time, Location and Description – Day fills itself in.
- Name entries by modality, session and room. Never type a patient name, ID or clinical detail into any field.
- Check the Monthly View for the grid, the Daily View for a printable date-range list, and This Month for the utilisation counts.
- Print or export the Annual View for the department noticeboard, and keep the master file on a controlled network location.
💼 Real-World Use Cases
Priya manages a 4-modality imaging department in a 180-bed hospital. She blocks out the MRI brain screening sessions, the CT contrast day lists and the annual scanner calibration on the Events sheet at the start of the year, prints the Annual View for the department board, and uses the This Month page each month-end to see how many days each room was actually active.
Daniel runs a standalone diagnostic centre with one CT, one ultrasound bay and a mammography unit. He uses the Daily View date range to print tomorrow’s room-by-room list for the front desk, and the Top 5 Locations table to argue for a second ultrasound probe when the bay tops the list three months running.
Anita is the radiographer team lead who plans training and downtime. She schedules the radiation safety refresher, the contrast reaction drill, the mammography QA phantom testing and the mammography servicing downtime in the same calendar as the clinical sessions, so nobody books a screening list into a week the unit is off.
❓ Frequently Asked Questions
Is the Radiology Slot Booking Calendar in Excel HIPAA compliant, and can I store patient details in it?
No. The Radiology Slot Booking Calendar in Excel is an ordinary Excel workbook with no access control, encryption or audit trail, and it carries no HIPAA, GDPR or any other health-data certification. It is not an EHR/EMR, RIS or PACS. Schedule by modality, session and room, and keep patient-identifiable data in your governed clinical system.
Does it send appointment reminders or take online bookings?
No. The Radiology Slot Booking Calendar in Excel sends no SMS or email, takes no online bookings, and connects to no hospital, insurance or billing system. It is an offline planning grid – whatever you type into your own copy of the file is all it contains and all it does.
Do I have to enable macros, and will it work on a Mac?
Yes to macros, no to Mac. The Radiology Slot Booking Calendar in Excel is a macro-enabled .xlsm workbook and its navigation buttons, Add/Update/Delete controls and pop-up entry form are all VBA. It needs Microsoft Excel for Windows on the desktop and will not run in Excel for the web, Google Sheets, or on iOS or Android.
How long does setup take?
Under 10 minutes. Unzip the download, open the .xlsm, click Enable Content, set the year and colour theme on the Setting sheet, then replace the 100 sample rows on the Events sheet with your own sessions. Every view redraws from that one table automatically.
How many sample events are included, and can I delete them?
The Radiology Slot Booking Calendar in Excel ships with 100 sample sessions running from 01-Jan-2026 to 31-Dec-2026 across 8 imaging locations. They are there to show the layout and are safe to delete in one go – select the rows on the Events sheet and clear them, or overwrite them with your own schedule.
How does this compare to Athenahealth or Kareo?
They are different products. Athenahealth and Kareo are cloud practice-management platforms with patient records, reminders and billing, priced per provider per month. The Radiology Slot Booking Calendar in Excel is an $8.99 one-time departmental planning grid with no patient data and no automation – it complements a clinical system rather than replacing one.
Can I change the colours to match our department branding?
Yes. The Setting sheet holds a Whole Theme picker with five options – Default, Blue, Red, Black and Orange – that repaints every sheet in the Radiology Slot Booking Calendar in Excel at once. You can also choose which two weekday columns are highlighted and which colour marks a booked event.
👤 About the Author
Built by PK – Microsoft Certified Professional with 15+ years of Excel, Google Sheets and Power BI experience. Founder of NextGenTemplates, reaching 300K+ subscribers across YouTube channels (@PK-AnExcelExpert, @NextGenTemplates, @NeoTechNavigators). Every template is hand-built and tested before release.
🔗 Explore Related Templates
If you want the numbers rather than the grid, the Radiology and Imaging Dashboard in Excel and the Radiology & Imaging KPI Dashboard in Excel analyse imaging volumes, turnaround and utilisation once you have data to analyse – the same department, one layer up. The Radiology and Imaging Dashboard in Power BI does the same job for Power BI teams.
Other clinics on the same calendar engine include the Dental Clinic Appointment Calendar in Excel and the Physiotherapy Session Calendar in Excel. For rostering the people rather than the rooms, pair this with the Doctor Duty Roster Data Entry System in Excel.
Also available as: a browser-based, multi-user alternative in the Medical Appointment Calendar in Google Sheets.
Browse the full Calendar Templates shelf and the wider MS Excel Templates collection for more.
📖 Click here to read the Detailed Blog Post
🎥 Visit our YouTube channel for step-by-step video tutorials
👉 YouTube.com/@NextGenTemplates
📅 Last updated: August 2026
Reviews
There are no reviews yet.