Art and Craft Class Management System Web App gives art studios, craft schools, hobby academies, and creative class centers a connected browser-based workspace for students, enrollments, batches, attendance, fees, inventory, artwork, certificates, reports, users, settings, and audit tracking. The template includes 18 working screens, 8 executive KPI cards, 5 dashboard charts, and studio-ready workflows built for day-to-day class operations. Created for the NextGenTemplates ecosystem by PK, whose tutorial community reaches 300K+ subscribers, this is a one-time ZIP download with editable source files and no monthly software subscription.
What This Art and Craft Class Management System Web App Helps You Manage
- Student records: Track learners, age groups, guardians, active courses, status, joined dates, and contact information.
- Instructor operations: Manage specializations, pay types, batches, sessions, schedules, and active or inactive instructors.
- Courses and batches: Organize painting, drawing, pottery, calligraphy, resin art, kids craft, batch capacity, rooms, dates, and weekly schedules.
- Enrollments and fees: Track plan type, enrollment date, balance, dues, invoices, payment history, and pending collections.
- Attendance: Mark attendance by batch and date, review monthly registers, and inspect student-level summaries.
- Materials inventory: Monitor stock, issue materials, record stock-in transactions, reorder levels, unit cost, suppliers, and low-stock items.
- Creative outputs: Maintain artwork gallery records and issue course completion certificates.
- Reporting: Review fee collection, pending dues, enrollment, attendance, course performance, instructor, inventory, expense, and income vs expense reports.
- Admin control: Manage users, dropdown lists, studio profile settings, numbering, import templates, database archive, and audit log records.
Dashboard and Module Walkthrough
1. Login Page
The login page protects studio access with username and password fields, a password visibility option, authorized access messaging, and NextGenTemplates branding for a polished first impression.
🚀 Try the Live Demo Before You Buy
We have deployed this Art & Craft Class Management System in our own Google account so you can test every page and every one of the four user roles — with real sample data — before purchasing. No signup, no email required.
🔑 Test Login Credentials
Sign in as the Admin for unrestricted access to all modules, as Front Desk staff for the daily student, enrollment, attendance, fees and certificate workflow, or as one of the two Instructors to see the role-limited teacher view — each instructor sees only their own batches, students, attendance and artwork gallery. 💡 Tip: switch between the four logins to see exactly how role-based permissions hide and reveal pages.
💡 What you get after purchase: The full source code (Code.gs + Index.html) plus a step-by-step deployment guide so you can deploy your own private instance in your own Google account in under 15 minutes.
The dashboard highlights Active Students, Active Enrollments, Classes Today, Fee Collected This Month, Pending Dues, Attendance % This Month, Low Stock Items, and Certificates This Month. It also visualizes Fee Collection by Month, Students by Age Group, Enrollments by Course, Attendance by Month, and Income vs Expenses by Month so owners can scan both growth and operational health quickly.
3. Students
Manage student names, age groups, guardians, phone numbers, active courses, joined dates, and statuses. Search by name, student ID, phone, or guardian and filter by status, age group, or course.
4. Instructors
Track instructor names, specializations, phone numbers, pay details, assigned batches, monthly sessions, and active status. The module supports search, filters, import, export, add, schedule, edit, and delete workflows.
5. Courses
Organize course names, categories, course types, sessions, fees, maximum batch size, active students, and status across Painting, Drawing and Sketching, Pottery and Clay, Calligraphy, Resin Art, and Kids Craft.
6. Batches and Schedule
Use Batch List, Weekly Timetable, and Todays Classes tabs to manage batch names, instructors, rooms, schedules, dates, seats, and batch status. Seat tracking helps prevent overbooking.
7. Enrollments
Track each enrollment by student, course, batch, enrollment date, plan, balance, and status. Search and filter records, export enrollment data, and create new enrollments quickly.
8. Attendance
Mark attendance using batch and date selectors, then review Monthly Register and Student Summary views for attendance performance across classes and students.
9. Fees and Payments
Manage Invoices and Dues, Payments, and Pending Dues. Track invoice number, student, fee period, due date, total, paid amount, balance, status, manual invoices, recorded payments, exports, printing, and deletion.
10. Expenses
Review monthly spending cards for total spent, rent, instructor payment, material purchase, and utilities. Record expense ID, category, description, amount, mode, paid to, created by, and actions.
11. Materials and Inventory
Use low-stock alerts, Items and Stock, and Transactions views to track current stock, reorder level, unit cost, stock value, supplier, stock status, material issues, stock-in entries, imports, exports, and additions.
12. Artwork Gallery
Document finished artwork in gallery or table view with title, student, medium, date, exhibition status, search, filters, and add artwork workflow.
13. Certificates
Issue and manage certificates by certificate ID, student, course, completion date, grade, issuing user, emailed status, print, email, delete, export, and grade filters.
14. Reports
Run Fee Collection, Pending Dues Outstanding, Enrollment Report, Attendance Report, course and batch performance, instructor, inventory stock, expense, income vs expense, and student master list reports with practical filters.
15. User Management
Control users by name, username, role, email, last login, and status. Add users, edit records, reset passwords, disable access, and remove users when needed.
16. List Management
Maintain dropdown lists for course categories, course types, levels, age groups, rooms and studios, payment modes, material categories, units, expense categories, artwork mediums, referral sources, certificate grades, guardian relations, instructor pay types, and specializations.
17. Settings
Configure Studio Profile, Numbering, Tax and Print, Email, Import Templates, and Database Archive settings. Upload a logo and enter studio name, currency symbol, address, phone, email, website, and tax registration label.
18. Audit Log
The audit log records when, user, module, action, record, and details for activities such as login, setup, logout, payment, attendance, edits, and exports.
Art and Craft Class Management System Web App vs. Google Sheets Tracker vs. Paid CRM/SaaS – Where This Fits
| Feature | This Web App | Basic Google Sheets Tracker | Paid CRM or SaaS |
|---|---|---|---|
| Initial cost | One-time template purchase | Usually free to build manually | Monthly or annual subscription |
| Studio-specific workflows | Built for courses, batches, attendance, fees, inventory, artwork, and certificates | Requires manual setup | Often generic or needs customization |
| Multi-screen interface | 18 connected app screens | Spreadsheet tabs only | Usually available |
| Dashboard charts | Included overview KPIs and charts | Manual formulas and charts required | Available in higher tiers |
| Ownership | Runs from your own Google account after setup | Owned by you | Vendor-hosted |
| Best fit | Small to mid-size art studios wanting a practical internal system | Very small teams with simple tracking needs | Larger organizations needing enterprise features |
Who Should Use This Template
- Art class centers managing multiple batches, courses, age groups, and instructors.
- Craft studios that need fee, attendance, material, and certificate tracking in one place.
- Kids activity centers offering recurring creative classes and seasonal workshops.
- Independent studio owners who want a customizable web app without paying for a SaaS subscription.
Who It Is Not For
- Studios that need a fully custom enterprise CRM with payment gateway integration already built in.
- Teams that do not use Google Workspace or do not want to deploy a Google Apps Script web app.
- Businesses that need native mobile apps from day one.
How to Use the Template
- Download and unzip the product file after purchase.
- Open the included deployment guide and deploy the Google Apps Script web app in your own Google account.
- Configure the studio profile, numbering, tax and print settings, email settings, users, roles, and dropdown lists.
- Add courses, instructors, rooms, batches, and schedules.
- Import or add students, create enrollments, mark attendance, invoice fees, and record payments.
- Track expenses, materials, artwork, certificates, reports, and audit history as the studio operates.
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FAQ
What is included in the Art and Craft Class Management System Web App?
The ZIP download includes the web app template files and setup materials needed to deploy and configure the system in your own Google account.
Does this require a monthly subscription?
No. This is sold as a one-time digital template purchase. You may still be responsible for any separate Google Workspace or account requirements you choose to use.
Can it manage fees and pending dues?
Yes. The system includes invoices, payments, pending dues, balances, exports, and fee collection dashboard views.
Can it track materials and art inventory?
Yes. The inventory module tracks stock levels, reorder levels, unit cost, suppliers, low-stock alerts, issues, and stock-in transactions.
Can it issue certificates?
Yes. The certificates module tracks certificate ID, student, course, completion date, grade, issued by, emailed status, print, email, and delete actions.
Can I customize the lists, users, and settings?
Yes. List Management, User Management, Settings, and Audit Log screens are included for practical studio administration.
Watch the step-by-step video Demo:
Last updated: July 17, 2026.
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