The Baby Products Store Management System runs an entire baby shop from one browser tab. It manages 24 database tables across 15 modules, deducts stock by nearest-expiry batch (FEFO) on every sale, and prints GST-ready invoices in 3-inch, 4-inch and A4 formats. Setup takes under 15 minutes — paste two files, run setup once, and 49 realistic sample baby products load instantly so the dashboard and reports work on day one.
🚀 Try the Live Demo Before You Buy
We have deployed this web app in our own Google account so you can test every page, every role and every module — including POS billing, stock, purchases and reports — with real sample data — before purchasing. No signup, no email required.
🔑 Test Login Credentials
Sign in as admin to see the complete system including User Management, Settings, Database Archive and Audit Log, as manager to run day-to-day store operations and all reports, or as cashier to see the restricted billing-only view. 💡 Log in with all three to see exactly how role-based access hides cost prices, profit and settings from junior staff.
💡 What you get after purchase: The full source code (Code.gs + Index.html) plus a step-by-step deployment guide so you can deploy your own private instance in your own Google account in under 15 minutes.
🌍 Join 8,400+ teams in 40+ countries using NextGenTemplates to replace paid POS subscriptions with one-time-purchase Google Sheets and Google Apps Script web apps.
✅ Instant download · One-time payment · No subscription · No per-user fees · Lifetime access
🔑 Key Features of the Baby Products Store Management System
🍼 Fast Point of Sale. Scan a barcode or SKU, or search by name and brand, to add products to the cart. The system supports line and bill discounts, Cash / Card / UPI / Split payments, hold and resume bills, and prints a receipt the moment the sale is saved.
⏳ Batch and expiry tracking (FEFO). Perishable items such as formula, baby food, medicines and skincare carry batch numbers and expiry dates. The system always sells the nearest-expiry batch first and blocks selling below stock; expired stock needs a manager override.
🧾 GST invoicing with HSN. Tax is calculated per line from each product GST rate. The app produces a CGST/SGST GST Summary report for accountant support and prints proper A4 tax invoices with totals in words.
📦 Purchases, suppliers and stock. Create purchase orders, receive stock (GRN) into batches, record supplier payments and returns, and track a full stock ledger with reorder-level low-stock alerts and stock valuation.
👶 Customers and loyalty. Store a customer profile with an optional baby name and date of birth; the system auto-tags the baby age group for suggestions and birthday reminders, and awards loyalty points on every purchase.
🔐 Role-based access. Admin, Store Manager and Cashier roles are enforced on both the screen and the server. Cost prices and profit figures are hidden from the Cashier everywhere in the app.
📦 What is Inside the Baby Products Store Management System
The app is organised into clear modules, each shown below.
Login Page
A secure sign-in screen with username and password, Baby Products Store branding and a Powered-by-NextGenTemplates footer. Default logins are role-based and never shown on screen.
Dashboard Overview
KPI cards for Today Sales, This Month Revenue, Total Products, Low-Stock Items, Expiring in 30 Days, Out-of-Stock, Total Customers and Stock Value at Cost, plus a Sales Trend by Date line chart and a Sales by Category donut.
Point of Sale
The primary billing screen: product search by barcode or SKU, product selection by category, current bill by customer, subtotal by cart items, GST on the current bill, payable amount by payment method and payment options for Cash, Card, UPI and Split.
Sales / Invoices
Invoice history by date, invoice total by customer, payment mode by invoice, invoice status by record, returns by invoice and export by sales records.
Customers
Customer details by phone, baby profile by customer, loyalty points by customer, total spend by customer and customer status by record.
Products & Inventory
Products by SKU, products by category, products by age group, stock by product, price by product, cost by product and expiry status by product.
Stock Management
Active items by product, low stock by reorder level, out of stock by product, value at selling by product, value at cost by product and stock status by product, plus the batch and expiry register.
Purchases
Purchase orders by supplier, order total by purchase order, due amount by supplier, payment status by purchase order and receipt status by purchase order.
Reports
Sales report by day, bills by date, taxable amount by date, GST by date, discount by date and total sales by date — with a date filter and Excel/CSV export on every report.
User Management
Users by role, phone by user, status by staff account and role-based access by user, all controlled by the Admin.
List Management
Categories by name, default GST by category, display order by category, status by master value and master dropdowns by app section.
Settings
Store profile by business, tax settings by store, currency symbol by store, contact details by store and address by store, plus invoice, printing, alerts, backup and database archive options.
Audit Log
Activity by time, action by user, module by activity, details by system event and audit trail by date range.
📊 Baby Products Store Management System vs. Excel / Manual Register vs. Paid Retail POS
| Feature | Baby Products Store Management System | Excel / Manual Register | Paid Retail POS (Vend / Zoho / Petpooja) |
|---|---|---|---|
| Cost | $39.99 one-time | Free but manual | $25-90 / user / month |
| Platform | Google Sheets + Apps Script (web) | Excel file | Cloud SaaS |
| Setup time | Under 15 minutes ✅ | Hours of formulas | Days + onboarding |
| Multi-counter, multi-user login | ✅ Included | ❌ | ✅ (paid per seat) |
| Mobile / tablet access | ✅ Any browser | Limited | ✅ |
| Batch & expiry (FEFO) | ✅ Built in | ❌ | Some plans |
| GST invoice + HSN | ✅ 3in/4in/A4 | Manual | ✅ |
| Loyalty points | ✅ Included | ❌ | Add-on |
| Year-1 cost at 3 users | $39.99 total ✅ | Staff time | $900-3,240 |
For a baby store that wants real POS, expiry control and GST invoicing without paying per user every month, the Baby Products Store Management System sits in the sweet spot.
👥 Who This Template Is For — and Who It Is Not For
✅ This template is built for:
- Independent baby, kids and maternity stores that need billing plus stock in one tool.
- Shop owners who sell perishables (formula, baby food, medicines) and must track expiry.
- Small retail chains that want multi-counter logins without paying monthly SaaS fees.
❌ This template is NOT for:
- Enterprise chains needing SOC 2, SSO and dedicated servers.
- Businesses that require offline billing with no internet connection.
- Teams that want a native mobile app rather than a browser-based web app.
⚙️ How to Use the Baby Products Store Management System
- Create a new Google Sheet and open Extensions then Apps Script.
- Paste Code.cs.txt into Code.gs and add an HTML file named exactly Index, then paste Index.txt into it.
- Reload the sheet and run Setup / Repair Database from the Baby Store menu to build tabs and seed sample data.
- Deploy as a Web app (Execute as Me, Access Anyone) and open the URL.
- Sign in as Admin, set your store profile in Settings, then start billing from Point of Sale.
💼 Real-World Use Cases
Meera owns a single baby store in Pune. She bills customers at the counter with barcode scanning, lets the system pick the nearest-expiry formula tin automatically, and prints a 3-inch GST receipt — without paying a monthly POS subscription.
Arjun runs a two-counter kids and maternity shop. He gives each cashier a Cashier login so cost and profit stay hidden, receives supplier stock into batches, and reviews the daily Sales and GST reports every evening from his phone.
Priya manages an online-plus-store baby brand. She uses customer baby date-of-birth tagging to send birthday reminders and loyalty offers, and runs the monthly profit and category reports to decide what to restock.
❓ Frequently Asked Questions
What does the Baby Products Store Management System track?
The Baby Products Store Management System tracks products, stock, batches and expiry, sales and invoices, purchases, suppliers, customers and loyalty across 24 database tables, with role-based access for Admin, Store Manager and Cashier.
How does batch and expiry (FEFO) work?
Perishable products carry batch numbers and expiry dates. On every sale the Baby Products Store Management System deducts the nearest-expiry batch first, shows Expiring Soon and Expired alerts, and requires a manager override to sell expired stock.
Does it support GST invoices?
Yes. GST is calculated per line from each product rate, and the app prints 3-inch, 4-inch and A4 tax invoices plus a CGST/SGST GST Summary report for your accountant. It prepares GST data but does not file returns.
How long does setup take?
Under 15 minutes. Paste the two files, name the HTML file exactly Index, run setup once, and the app auto-creates all tabs and loads 49 sample baby products so the dashboard and reports work immediately.
How does this compare to a paid retail POS?
Paid retail POS tools such as Vend or Zoho charge $25-90 per user each month. The Baby Products Store Management System is a one-time $39.99 purchase with unlimited users, so it typically pays for itself within the first month.
Can cashiers see cost and profit?
No. In the Baby Products Store Management System, cost prices, profit figures, purchases, suppliers and full reports are restricted to Admin and Store Manager; cashiers only see selling prices and their own daily sales.
👤 About the Author
Built by PK — Microsoft Certified Professional with 15+ years of Excel, Google Sheets, and Power BI experience. Founder of NextGenTemplates, reaching 300K+ subscribers across YouTube channels (@PK-AnExcelExpert, @NextGenTemplates, @NeoTechNavigators). Every template is hand-built and tested before release.
🔗 Explore Related Templates
Browse more ready-to-deploy systems in our Web Apps collection, or explore these popular management systems:
- Auto Parts Store Management System Web App — retail POS, stock and GST for an auto parts shop.
- Art Supply Store Management System Web App — a similar retail store system for art supplies.
- HR Employee Management System Web App — staff, attendance and payroll in Google Sheets.
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📅 Last updated: July 2026
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