Physiotherapy Session Calendar in Google Sheets

The Physiotherapy Session Calendar in Google Sheets is a ready-to-copy scheduling workbook with six tabs, three linked calendar views and 100 sample physiotherapy sessions loaded across 2026, covering 21 session types in 30 treatment locations. Buy it once at $4.99, open the PDF in your download, click the copy link, and the calendar lands in your own Google Drive in about two minutes. No subscription and no per-practitioner licence. Built and tested by NextGenTemplates, reaching 300K+ subscribers across our YouTube channels. If the file does not open or copy correctly, contact us for a replacement or a refund.

Key Features of Physiotherapy Session Calendar in Google Sheets

• Six tabs, five visible – Home, Annual View, Monthly View, Daily View and Events, plus one hidden List tab that feeds the dropdowns.
• Four navigation buttons on Home jump to each view, and every view carries a “Back” link home.
• Annual View driven by one cell – type a year and all twelve month grids rebuild through DATE() formulas, with session days shaded.
• Monthly View with Month and Year dropdowns – pick May and 2026 and the Sun-to-Sat grid fills with that month’s session names by date.
• Daily View date range – set a Start Date and End Date and a FILTER formula returns every session between them across all seven columns.
• 100 sample sessions on the Events tab, numbered 1 to 100 and dated 02-Jan-2026 to 30-Dec-2026, with room for roughly 900 more rows.
• 21 realistic session types including Initial Physio Consultation, Manual Therapy, Gait & Balance Re-Training, Hydrotherapy Session, Shockwave Therapy, Dry Needling, Vestibular Rehabilitation, Post-Op Knee Rehab, Lymphoedema Management and Discharge Review.
• 30 named treatment locations such as Rehab Gym, Gait Lab, Hydrotherapy Pool, Vestibular Room, Shockwave Suite, Splinting Room and Treatment Cubicles 1 to 4.
• Rolling year list – the List tab starts at =YEAR(TODAY())-5, so the year dropdown moves forward on its own instead of expiring.
• Nothing to install – native Sheets formulas only. No Apps Script, no macros, no add-on permissions.

What’s Inside the Physiotherapy Session Calendar in Google Sheets

Home is a title banner over four stacked buttons – Annual View, Monthly View, Daily View, Events. It is the menu, not a dashboard: no counters, no charts.

Annual View lays out twelve month grids, three across and four down, each Sun to Sat. One Year cell drives them all, and days carrying a session are shaded, so a full year’s workload reads at a glance.

Monthly View puts Month and Year dropdowns above a Sun-to-Sat grid. Each day cell shows the date and the session booked that day; where a day holds more than one, the first name appears with a “1 more…” note – the grid is a summary, and the full list lives in Daily View and Events.

Daily View takes Start Date and End Date over a seven-column table. Set 01-May-26 to 31-May-26 and it returns the eight May sessions – IDs 34 to 41 – with day, time, location and a one-line description such as “Radial shockwave applied to chronic insertional tendinopathy.”

Events is the single source table behind all three views: ID, Date, Day, Event Name, Time, Location, Description. Add a row here and every view updates without touching a formula. List (hidden) holds the month names and rolling year range behind the dropdowns.

Physiotherapy Session Calendar in Google Sheets vs. Microsoft Excel Calendar vs. Paid Clinic Scheduling SaaS – Where This Fits

Read the bottom three rows before you buy. This is a scheduling spreadsheet: it shows what is booked and when. It does not message anyone, take bookings, hold clinical notes or talk to any other system.

Who This Template Is For – and Who It’s Not For

A good fit if you run a small physiotherapy or rehab practice and keep the diary on paper or in a plain spreadsheet; if you want a twelve-month view of room and session-type load; or if two or three colleagues need to edit the same schedule from a browser.

Not a good fit if you need automated SMS or email reminders, patient self-booking, clinical or treatment notes, outcome-measure and rehab progress tracking, invoicing, insurance claims, or an audit trail of who changed what. Those are practice-management and EHR jobs, and this template does none of them.

Please note. This is a scheduling spreadsheet, not a clinical or patient-records system. It is not an EHR or EMR, it is not practice-management software, and it makes no HIPAA, GDPR or other compliance or certification claim. It holds only what you type into a file in your own Google account, with no access control, encryption or audit trail beyond the sharing settings Google itself provides. Do not store identifying patient data in it. The 100 sample rows deliberately carry session types, times and rooms only – there is no patient name, patient ID or notes column anywhere in the workbook, and we recommend you keep it that way.

How to Use the Physiotherapy Session Calendar in Google Sheets

1. Open the PDF in your download and click the “Make a copy” link. The calendar is created in your own Google Drive.
2. Open the Events tab. Row 4 is the first session; the sample data runs to row 103.
3. Replace the samples with your own sessions, keeping the column order and using real dates so the views can read them. Keep it to session type, time and room – not patient identities.
4. Check Monthly View – pick your month and year from the dropdowns and the grid fills from Events automatically.
5. Use Daily View for the week ahead by setting Start Date and End Date to the range you want.
6. Use Annual View for planning – change the Year cell to see the whole year’s session days at once.
7. Share it with Google’s own Share button. Anyone with the link sees whatever the sheet contains, so set the sharing scope deliberately.

Real-World Use Cases

Priya, owner of a three-room private physio clinic. She keeps room allocation in the Location column – Treatment Cubicle 1 to 4, Gait Lab, Hydrotherapy Pool – and uses Annual View each quarter to spot weeks where hydrotherapy is overloaded and dry needling is idle, then rebalances the diary.

Daniel, senior physiotherapist in a hospital rehab department. Each Friday he sets Daily View to the coming week and prints the filtered list for the treatment-room noticeboard, so the team knows which sessions are in the Gait Lab and which are in the Neuro Rehab Suite.

Amara, a sole practitioner across two sites. She adds each session as she books it, uses the Monthly View dropdowns to check she has not double-booked a Tuesday, and shares view-only access with the clinic that rents her the second room.

Frequently Asked Questions

Is this a patient-records or practice-management system?

No. It is a scheduling calendar in Google Sheets. It is not an EHR or EMR, it holds no patient records, and it is not HIPAA, GDPR or otherwise certified. It stores only what you type into a file in your own Google account, with no access control, encryption or audit trail beyond Google’s own sharing settings. Do not put identifying patient data in it.

Does it send appointment reminders to patients?

No. Nothing here sends an SMS, an email or a notification of any kind, and it does not connect to any booking or clinic system. It is a spreadsheet you and your team read.

Can patients book their own slots through it?

No. There is no booking form and no patient-facing page. Sessions are added by whoever edits the Events tab.

Does it track rehab progress or outcome measures?

No. There is no progress, outcome or treatment-planning feature. The Description column is a one-line note about what the session type involves, not a clinical record.

What exactly is in the download?

A PDF carrying the “Make a copy” link for the Google Sheet. There is no Excel or ZIP file – the PDF is how you get the sheet into your own Drive.

Can I change the session types and locations?

Yes. All 21 session names and 30 locations sit in ordinary cells on the Events tab. Overwrite them and all three views follow.

Do I need Apps Script, macros or an add-on?

No. The views use native formulas – FILTER, VLOOKUP and DATE. Nothing asks for permissions and nothing runs in the background.

The sample data is 2026 – does it expire?

No. The Year cell accepts any year and the List tab rebuilds its range from =YEAR(TODAY())-5, so the dropdown moves forward with the calendar.

About the Author

Built by PK – Microsoft Certified Professional with 15+ years of Excel, Google Sheets, and Power BI experience. Founder of NextGenTemplates, reaching 300K+ subscribers across YouTube channels. Every template is hand-built and tested before release.

Explore Related Templates

The Medical Appointment Calendar in Google Sheets is the general-practice version of this layout, and the Physiotherapy Session Calendar in Excel is the same schedule for desktop workbook users. To log what happened in a session rather than only when it is booked, add the Physiotherapy Session Data Entry System in Excel. For staff rotas alongside the treatment diary there is the Doctor Duty Roster Data Entry System in Excel, and when a spreadsheet is no longer enough, the Physiotherapy Clinic Management System Web App is the multi-user step up.

Browse the whole Google Sheets Calendar category or the wider Google Sheets template library.

Get the Physiotherapy Session Calendar in Google Sheets for $4.99 – one payment, no subscription, yours to copy and edit in your own Google Drive. A full walkthrough of every tab is on the blog: Physiotherapy Session Calendar in Google Sheets.

Watch the step-by-step video Demo:

Last updated: 23 August 2026.