Student Counselling Calendar in Google Sheets

The Student Counselling Calendar in Google Sheets is a browser-based scheduling template for school, college and university counselling teams. It has 5 tabs (Home, Annual View, Monthly View, Daily View and Events) and ships with 100 sample events dated 2 January to 29 December 2026, covering 16 session types across 11 rooms and venues. Make your own copy, replace the sample rows, and the three calendar views read from your Events list.

Use it to plan one-on-one counselling slots, group workshops, career guidance, college application reviews and parent-teacher meetings in one shared school counselling schedule template, without macros or a paid scheduling subscription.

✅ Instant download · One-time payment · No subscription · No per-user fees

🔑 Key Features of the Student Counselling Calendar

🗓️ Annual View: a 12-month grid for the year you type into the Year box. Every date that holds at least one counselling event is highlighted, so busy weeks and quiet periods are visible at a glance across the whole academic year.

📅 Monthly View: pick a month and a year and the Sunday-to-Saturday grid shows the event name under each date, for example College Application Review on Tuesday 6 October 2026 and Peer Mediation Session on Thursday 15 October 2026.

📋 Daily View: enter a start date and an end date to list every session in that window with its ID, date, day, event name, time, location and description, ready to share with the counselling team for the week or month.

🗂️ Events register: one table with seven columns (ID, Date, Day, Event Name, Time, Location, Description) feeds every view. The 100 sample rows use weekdays only, and every Day label matches its date.

🔒 No student identifiers in the sample data: the Events table has no student name, roll number, email or phone column, and none of the 100 rows names a student. This counselling session calendar is built to schedule sessions, not to hold case records.

📦 What’s Inside the Student Counselling Calendar in Google Sheets

The download is a PDF that carries the link to the live Google Sheet. Open the link, choose Make a copy, and the five tabs below are yours to edit in Google Drive.

Home

A clean landing page with four buttons that open Annual View, Monthly View, Daily View and Events. Each working tab has a Back link to return here.

Annual View

Twelve monthly grids for 2026, with highlighted cells marking every date that has a counselling session, workshop or meeting. Change the Year box to plan another year.

Monthly View

October 2026 is shown here: College Application Review, Peer Mediation Session, Career Guidance Session, Time Management Workshop, Study Skills Workshop, Aptitude Testing and Parent-Teacher Meeting placed on their dates.

Daily View

A date-range list from 01-Oct-26 to 31-Oct-26 showing nine sessions (IDs 76 to 84) with times, rooms such as Career Resource Centre, Counselling Room B and Wellbeing Centre, and a one-line description of each session.

Events

The source table. Sample session types include One-on-One Counselling Session, Group Counselling Workshop, Exam Stress Clinic, Mental Health Check-In, Wellbeing Drop-In, University Selection Session, Scholarship Guidance Session, Academic Advising Meeting and Personality Assessment.

📊 Google Sheets vs. Excel vs. Counselling Software – Where This Fits

For counselling teams that want a shared, readable session calendar without paying for case-management software, the Google Sheets edition sits in the sweet spot. The Student Counselling Calendar in Excel is a separate build with its own sheets and sample events, including a This Month summary and an event form.

👥 Who This Template Is For – and Who It’s Not For

✅ Built for:

• School counsellors and pastoral-care coordinators planning sessions, workshops and parent meetings
• College and university wellbeing, careers and student-services offices sharing one timetable
• Guidance teams that already work in Google Workspace and want a calendar everyone can open

❌ Not for:

• Teams needing a case-management system, clinical or mental-health record, referral workflow or crisis-response tool
• Anyone who must store confidential session notes: the template has no access controls beyond Google sharing and makes no confidentiality, safeguarding or regulatory-compliance claims
• Offices needing automatic reminders, booking links or double-booking prevention

⚙️ How to Use the Student Counselling Calendar

1. Download the PDF and open the Google Sheets link inside it.
2. Choose File > Make a copy to save your own editable version in Google Drive.
3. On the Events tab, replace the 100 sample rows with your sessions: date, day, event name, time, location and a short description.
4. Refer to students with anonymous codes (for example S-014) rather than names, if you need to reference one at all.
5. Set the Year on Annual View, the Month and Year on Monthly View, and a Start and End Date on Daily View.
6. Share the copy only with the staff who need it, using Google’s sharing settings.

💼 Real-World Use Cases

A secondary-school counsellor plans exam stress clinics before mock exams, time management workshops at the start of term and parent-teacher meetings each month, then filters Daily View to the coming week for the staff briefing.

A university careers and wellbeing office lays out college application reviews, university selection sessions and scholarship guidance slots in Seminar Hall and the Career Resource Centre, and uses Annual View to spot crowded months before booking rooms.

A student-services coordinator shares the copy with three colleagues so everyone sees the same drop-in and group workshop schedule, while case notes stay in the institution’s approved system.

⚠️ Good to Know Before You Buy

• This is a scheduling calendar, not a counselling record. The sample description “Confidential individual session” names a type of meeting; the sheet itself adds no confidentiality protection.
• It does not send reminders, create calendar invites or prevent two sessions being booked in the same room at the same time.
• Two sample dates (16-Feb-26 and 29-Dec-26) carry two sessions each. Monthly View is built for a quick glance; use Daily View or Events for the full detail on busy days.
• When you edit a date, check that the Day value beside it still matches.
• Sample events are illustrative. Replace them and verify every date, time and room before use.

❓ Frequently Asked Questions

Should I enter student names in the Student Counselling Calendar?

We advise against it. The sample data contains no student names or identifiers, and the calendar has no protection beyond Google’s sharing settings. If a session must reference a student, use an anonymous code such as S-014 and keep the key in your institution’s approved record system.

Is this a case-management or clinical record system?

No. The Student Counselling Calendar in Google Sheets schedules sessions, workshops and meetings. It does not store case notes, referrals, consent or assessments, and it makes no clinical, safeguarding or compliance claims.

Can I change the year and month?

Yes. Annual View has a Year box, Monthly View has Month and Year selectors, and Daily View takes a Start Date and End Date. The views read from whatever you enter on the Events tab.

Does it send reminders to students or staff?

No. There are no emails, notifications or calendar invites. It is a shared spreadsheet calendar that your team checks and updates.

How long does setup take?

Making a copy takes a minute. Most of the time goes into typing your own sessions over the 100 sample rows; the Annual, Monthly and Daily views pick them up from the Events tab.

What do I receive?

A PDF containing the link to the live Google Sheet. Follow the link and make a copy in your own Google Drive. No Excel file or macros are involved.

👤 About the Author

Built by PK – Microsoft Certified Professional with 15+ years of Excel, Google Sheets, and Power BI experience, and founder of NextGenTemplates, sharing tutorials on YouTube (@PK-AnExcelExpert, @NextGenTemplates, @NeoTechNavigators). Every template is hand-built and tested before release.

🔗 Explore Related Templates

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🎓 Scholarship Deadline Calendar in Google Sheets – keep application and funding deadlines in one place.

💼 Placement Drive Calendar in Google Sheets – schedule campus recruitment and career events.

🧠 Mental Health Session Calendar in Google Sheets – an administrative session calendar for wellbeing services.

Browse every Google Sheets calendar template. Also available as: Student Counselling Calendar in Excel.

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📅 Last updated: September 2026