Jewelry Management System Web App

The Jewelry Management System Web App runs an entire jewellery showroom from 19 connected screens — sales and billing, customer orders, old gold exchange, tagged inventory, karigar job work and accounts — inside one Google Sheets app. It supports 8 user roles, tracks gold by purity and weight, and runs entirely in your own Google account with no monthly fees.

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🔑 Key Features of the Jewelry Management System Web App

This Jewellery Shop Software is a complete multi-user web application built on Google Sheets and Google Apps Script. Every screen is connected, so a sale, an old gold exchange or a karigar job flows straight into inventory, accounts and reports without re-typing.

• 🔐 Secure role-based login: Eight roles — Admin, Manager, Sales, Purchase, Inventory, Karigar, Accounts and Viewer — control who can see and edit billing, stock, rates and settings, so every person sees only what they need.
• 📊 Live owner dashboard: The dashboard tracks 8 KPI cards including Today Sales, Today Purchase, Today Old Gold, Receivables, Payables, Active Stock Value and Pending Karigar Jobs, plus charts for Revenue by Day, Gold Weight by Purity and Sales by Category.
• 💰 Sales, billing and old gold exchange: Create sales invoices with net, paid and balance amounts, manage customer orders and repairs, and record old gold purchase and exchange with purity, net weight and final value.
• 🏷️ Tagged item master and purity-wise inventory: Track every piece by tag number, metal, purity, net weight and sale rate, then view purity-wise stock with gross, stone, net, fine, reserved, in-karigar and sold weight.
• 🔨 Karigar job work tracking: Issue, receive and track workshop jobs by karigar with issue weight, expected return date and status (Issued, In Process, Returned), alongside a full karigar master with labour rates.
• 🧾 Accounts and reports: Record receipts and payments by mode, log expenses, set daily rate master values, and generate filterable reports you can export to CSV or Excel and print.

📦 What’s Inside the Jewelry Management System Web App

The app opens with a secure login and then gives you 19 connected screens. Each screen below is shown exactly as it appears in the live web app.

Login Page

The app opens with a secure login screen where each staff member signs in with a username and password, and role-based access controls who can enter the system.

Dashboard – KPI Cards

After login you land on a live owner dashboard with date and metal filters and eight KPI cards: Today Sales, Today Purchase, Today Old Gold, Today Expenses, Receivables, Payables, Active Stock Value and Pending Karigar Jobs.

Dashboard – Charts

The dashboard also visualises the business with charts for Revenue by Day, Sales and Purchase by Date, Inventory by Category, Gold Weight by Purity and Sales by Category.

Sales and Billing Page

Create and manage every sales invoice with Sales ID, bill date, customer name, sales type, net, paid and balance amounts and payment status, then print, email or edit each bill.

Customer Orders Page

Handle custom orders, bookings and repairs with Order ID, order date, customer, order type, metal type, delivery date and order status such as Open and In Production.

Old Gold and Exchange Page

Record old gold purchase and exchange with Old Gold ID, date, customer, transaction type, purity, net weight, final value and approval status.

Customers Page

Keep the full customer master and history with Customer ID, name, mobile, city, customer type, outstanding balance and active status.

Purchases Page

Track supplier purchases and inward stock with Purchase ID, date, supplier, invoice number, purchase type, total amount, balance amount and payment status.

Suppliers Page

Maintain your vendor master and ledger with Supplier ID, name, contact person, mobile, city, outstanding balance and active status.

Item Master Page

Manage tagged jewellery inventory with Item Code, tag number, product name, category, metal type, purity, net weight, sale rate, location and status.

Inventory and Stock Page

See purity-wise stock and adjustments with cards for Total Pieces, Net Weight, Fine Weight and Stock Valuation, plus gross, stone, net, fine, reserved, in-karigar and sold weight per purity.

Rate Master Page

Set daily metal and purity rates with Rate ID, date, metal type, purity, purchase rate, sale rate and old gold rate so every bill uses the correct rate.

Karigar Job Work Page

Issue, receive and track workshop jobs with Job ID, job date, karigar name, job type, issue weight, expected return date and job status such as Issued, In Process and Returned.

Karigars Page

Hold your workshop and karigar master with Karigar ID, name, mobile, skill, labour type and default labour rate.

Receipts Page

Record customer and party receipts with Receipt ID, date, party type, party name, amount, payment mode and the linked document.

Payments Page

Record supplier and karigar payments with Payment ID, date, party type, party name, amount, payment mode and the linked document.

Expenses Page

Track business expenses with Expense ID, date, category, paid to, amount and payment mode for a clear view of showroom spending.

Reports Page

Generate filterable business reports by selecting a report type such as Sales Person-wise, setting a date range and customer or supplier filter, then generate, export and print.

User Management Page

Control users, roles and access with User ID, name, username, role (Admin, Manager, Sales, Purchase, Inventory, Karigar, Accounts and Viewer), active status and last login.

List Management Page

Control every dropdown value used across the app with List Type such as Category, value, sort order and active status, and add or edit dropdown values any time.

📊 Jewelry Management System Web App vs. Excel/Desktop Jewellery Software vs. Paid Jewellery POS SaaS — Where This Fits

Feature	Jewelry Management System Web App	Excel / Desktop Jewellery Software	Paid Jewellery POS SaaS
Cost	$39.99 one-time	$0–$300 one-time	$25–$90 / user / month
Platform	Google Sheets (web, any device)	Windows desktop only	Vendor cloud
Setup time	Under 15 minutes (Make a Copy)	Manual install	Onboarding + training
Real-time team access	✅ Yes — 8 roles	❌ One file at a time	✅ Yes
Old gold & exchange	✅ Built in	⚠️ Limited	Higher tier
Karigar job work	✅ Built in	❌ Rarely	Add-on
Purity-wise inventory	✅ Built in	⚠️ Manual	✅ Yes
Owns the data	✅ Your Google account	✅ Your PC	❌ Vendor servers
Year-1 cost at 5 users	$39.99 total	Varies	$1,500–$5,400

For jewellers who want billing, old gold, inventory and karigar control without paying $25–$90 per user every month, the Jewelry Management System Web App sits in the sweet spot.

👥 Who This Template Is For — and Who It’s Not For

✅ This template is built for:

• Single-showroom jewellers and family-run jewellery shops with 1–20 staff who want sales, billing and stock in one place
• Owners who buy and exchange old gold and need purity, weight and final value recorded against each customer
• Shops that issue work to karigars and want to track issue weight, returns and labour by job
• Jewellers who prefer a one-time Google Sheets app over monthly jewellery POS software

❌ This template is NOT for:

• Large multi-branch chains needing barcode/RFID hardware, BIS hallmark integration and full ERP
• Businesses that require offline desktop software with no Google account
• Teams needing SOC 2, SSO and enterprise audit certification out of the box

⚙️ How to Use the Jewelry Management System Web App

1. Open the PDF guide in your download and click the Google Sheets copy link to make your own editable copy.
2. Open Settings and set your shop name, logo, address, contact details and currency.
3. Add your team in User Management and assign roles — Admin, Manager, Sales, Purchase, Inventory, Karigar, Accounts or Viewer.
4. Fill the Item Master, Rate Master, Suppliers and Karigars so sales, purchases and job work auto-fill.
5. Start billing sales, recording old gold and purchases, issuing karigar jobs and tracking receipts, payments and expenses.

💼 Real-World Use Cases

Suresh runs a single-counter gold showroom in Jaipur. He uses the Jewelry Management System Web App to bill sales, record old gold exchange at the day’s rate, and watch Receivables and Active Stock Value on the dashboard — without paying a monthly jewellery software fee.

Meena owns a jewellery shop with three karigars. She issues job work with issue weight and expected return dates, tracks pieces that are in-karigar versus sold in purity-wise inventory, and settles karigar labour through the Payments screen.

Arjun manages a family store with separate sales and accounts staff. He gives each person a role-based login, sets daily metal rates in Rate Master, and runs sales person-wise and outstanding-dues reports from the Reports screen for his accountant every month.

❓ Frequently Asked Questions

What does the Jewelry Management System Web App include?

The Jewelry Management System Web App includes 19 connected screens — login, dashboard, sales and billing, customer orders, old gold exchange, customers, purchases, suppliers, item master, inventory, rate master, karigar job work, karigars, receipts, payments, expenses, reports, user management and list management.

How many user roles does it support?

The Jewelry Management System Web App supports eight roles: Admin, Manager, Sales, Purchase, Inventory, Karigar, Accounts and Viewer. Role-based access means each person only sees the screens and data relevant to their job, while the Admin controls every account.

Can it handle old gold exchange and karigar job work?

Yes. The Jewelry Management System Web App records old gold purchase and exchange with purity, net weight and final value, and tracks karigar job work with issue weight, expected return date and status such as Issued, In Process and Returned.

Do I need coding or a server to run it?

No. The Jewelry Management System Web App runs on Google Sheets and Google Apps Script. You make a copy, deploy it as a web app from your own Google account, and start using it — no server, hosting or coding required.

How does this compare to paid jewellery POS software?

Paid jewellery POS SaaS usually costs $25–$90 per user each month. The Jewelry Management System Web App is a one-time $39.99 purchase with no per-user fees, and your data stays in your own Google account instead of a vendor’s servers.

How long does setup take?

Most showrooms are running in under 15 minutes. You copy the file, set your shop profile in Settings, add staff and roles, fill the item, rate, supplier and karigar masters, and begin billing the same day.

👤 About the Author

Built by PK — Microsoft Certified Professional with 15+ years of Excel, Google Sheets, and Power BI experience. Founder of NextGenTemplates, reaching 300K+ subscribers across YouTube channels (@PK-AnExcelExpert, @NextGenTemplates, @NeoTechNavigators). Every template is hand-built and tested before release.

🔗 Explore Related Templates

Looking for more Google Sheets web apps? Explore these complementary Web App templates:

• GST Billing System Web App — GST-ready invoicing for your jewellery sales.
• CRM and Sales Pipeline Management System Web App — follow up enquiries and repeat customers.
• Salon and Spa Management System Web App — appointment-based retail service management.
• Tailor Shop and Stitching Management System Web App — order and job-work management for boutiques.

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📅 Last updated: June 2026