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Office Vehicle Fleet Dashboard in Google Sheets

Google Sheets - instant download

Original price was: ₹1,499.00.Current price is: ₹699.00.
Details, requirements and demo below
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Office Vehicle Fleet Dashboard in Google Sheets
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Office Vehicle Fleet Dashboard in Google Sheets

Original price was: ₹1,499.00.Current price is: ₹699.00.

Take full control of fleet costs and performance with the Office Vehicle Fleet Dashboard in Google Sheets.

  • 🚗 Centralized Fleet KPIs – All vehicle data in one dashboard

  • 💰 Cost Tracking Made Easy – Purchase, insurance & maintenance

  • ⛽ Fuel Efficiency Insights – Track cost per KM clearly

  • 🏢 Department & Region Analysis – Optimize vehicle allocation

  • 🤝 Vendor Performance Tracking – Improve procurement decisions

  • 📈 Monthly Trends Analysis – Identify cost spikes early

  • 🔍 Advanced Search Feature – Find any vehicle instantly

  • ☁️ Cloud-Based & Collaborative – Built in Google Sheets

Customize this template for your business (optional)

Handled by email: we contact you within 1 business day. One revision round included. What is included

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Managing an office vehicle fleet is far more than tracking how many vehicles an organization owns. Fleet managers must monitor purchase costs, fuel expenses, maintenance, insurance, utilization, downtime, and vendor performance—all while ensuring cost control and operational efficiency. However, when this data is spread across multiple spreadsheets or manual reports, fleet management becomes slow, inefficient, and error-prone.

That is exactly why the Office Vehicle Fleet Dashboard in Google Sheets becomes a powerful, ready-to-use solution.

This dashboard converts raw fleet data into clear KPIs, interactive visuals, and actionable insights using Google Sheets. Instead of manually compiling reports, organizations can instantly track fleet costs, usage patterns, and performance from a single centralized dashboard. Because it is built in Google Sheets, it is cloud-based, collaborative, cost-effective, and easy to customize—without the need for complex BI tools or technical expertise.

Office Vehicle Fleet Dashboard in Google Sheets
Office Vehicle Fleet Dashboard in Google Sheets

🚘 Key Features of Office Vehicle Fleet Dashboard

📊 Centralized Fleet KPIs

Track all key fleet metrics—vehicles, costs, fuel efficiency, and utilization—in one place.

🔍 Interactive Filters

Analyze data dynamically by:

  • Vehicle Type

  • Fuel Type

  • Department

  • Region

  • Vendor

All charts and KPIs update instantly.

💰 Cost Visibility

Monitor purchase cost, maintenance, insurance, and total operating cost clearly.

📈 Trend Analysis

Identify monthly cost patterns and efficiency changes over time.

🔎 Search & Drill-Down

Find vehicle-level records instantly using search by keyword and field name.

📦 What’s Inside the Office Vehicle Fleet Dashboard

🧭 Overview Sheet – Fleet Performance Snapshot

The Overview sheet provides a high-level view of fleet performance for leadership and decision-makers.

KPI Cards Display:

  • Total Vehicles

  • Purchase Cost (USD)

  • Annual Maintenance Cost (USD)

  • Annual Insurance Cost (USD)

  • Total Operating Cost (USD)

Charts Included:

  • Purchase Cost (USD) by Department

  • Annual Insurance Cost (USD) by Vendor

  • Total Vehicles by Fuel Type

  • Average Fuel Cost per KM by Fuel Type

This page gives instant clarity on overall fleet health.

🏢 Department Analysis – Internal Cost Control

This sheet focuses on fleet usage and cost by department.

Charts Included:

  • Purchase Cost (USD) by Department

  • Annual Insurance Cost (USD) by Department

  • Total Vehicles by Department

  • Operating Cost (USD) by Department

  • Average Fuel Cost per KM by Department

It helps identify cost-heavy departments and optimize allocation.

🌍 Region Analysis – Location-Wise Performance

This page highlights regional fleet performance.

Charts Included:

  • Purchase Cost (USD) by Region

  • Annual Insurance Cost (USD) by Region

  • Total Vehicles by Region

  • Operating Cost (USD) by Region

  • Average Fuel Cost per KM by Region

This analysis supports regional efficiency comparisons and planning.

🤝 Vendor Analysis – Supplier Evaluation

The Vendor Analysis page helps evaluate supplier and service provider performance.

Charts Included:

  • Purchase Cost (USD) by Vendor

  • Annual Insurance Cost (USD) by Vendor

  • Total Vehicles by Vendor

  • Operating Cost (USD) by Vendor

  • Average Fuel Cost per KM by Vendor

This is extremely useful for vendor negotiations and procurement strategy.

📅 Monthly Trends – Cost & Efficiency Over Time

This page tracks fleet behavior across months.

Trend Charts:

  • Purchase Cost (USD) by Month

  • Annual Insurance Cost (USD) by Month

  • Operating Cost (USD) by Month

  • Average Fuel Cost per KM by Month

It helps identify seasonal spikes and cost fluctuations.

🔎 Data & Search Sheet – Detailed Fleet Records

This sheet contains vehicle-level data such as:

  • Vehicle ID & Type

  • Fuel Type

  • Department & Region

  • Vendor

  • Purchase Cost & Date

  • Mileage & Fuel Cost per KM

  • Maintenance & Insurance Cost

  • Downtime Days & Vehicle Status

A Search by Search Keyword and Field Name feature allows instant record lookup.

👥 Who Can Benefit from This Dashboard

  • Fleet Managers

  • Operations Teams

  • Admin & Finance Departments

  • Facility Management Teams

  • Corporate Procurement Teams

  • Growing organizations with office vehicles

⚙️ How to Use the Office Vehicle Fleet Dashboard

  1. Enter fleet data in the data sheet

  2. Apply slicers for focused analysis

  3. Review KPIs and charts

  4. Identify high-cost areas and inefficiencies

  5. Take data-driven fleet decisions

No advanced Google Sheets skills required.

### Click here to read the Detailed blog post

Watch the step-by-step video tutorial:

 

### Visit our YouTube channel to learn step-by-step video tutorials

👉 https://youtube.com/@NeotechNavigators

Compatibility and Requirements

  • Works in Google Sheets. You need a free Google account and a web browser.
  • You filter the charts and KPIs by vehicle type, fuel type, department, region and vendor. Google explains how charts work in Add and edit a chart or graph.

Frequently Asked Questions

Which sheets are included?

The dashboard has an Overview sheet, a Department Analysis sheet, a Region Analysis sheet, a Vendor Analysis sheet, a Monthly Trends sheet and a Data and Search sheet.

Which KPIs does the Overview sheet show?

It shows Total Vehicles, Purchase Cost (USD), Annual Maintenance Cost (USD), Annual Insurance Cost (USD) and Total Operating Cost (USD).

What can I filter by?

You can filter by vehicle type, fuel type, department, region and vendor. All charts and KPIs update when you change a filter.

What vehicle details are stored in the data sheet?

Each record holds the vehicle ID and type, fuel type, department, region, vendor, purchase cost and date, mileage, fuel cost per KM, maintenance and insurance cost, downtime days and vehicle status.

How do I find one vehicle’s record?

Use the Search by Search Keyword and Field Name feature on the Data and Search sheet to look up a record.

Is there an Excel or Power BI version?

Yes. See the Office Vehicle Fleet Dashboard in Excel and the Office Vehicle Fleet Dashboard in Power BI.

Related Fleet and Vehicle Templates

Browse all Google Sheets dashboards.

Frequently asked questions

How do I get my own copy?
After purchase you get a link to the Google Sheet. Open it while signed in to your Google account and use File > Make a copy - the copy in your Google Drive is fully yours and editable.
Do I need a paid Google account? Will it expire?
No. A free Google account is enough, and your copy lives in your own Google Drive - it never expires and there is nothing to renew.
Does it work on Mac, phone or tablet?
Yes - in any browser on Windows, Mac or Chromebook, and in the Google Sheets mobile app for viewing and quick entries.
Can I share it with my team?
Yes. Share your copy with colleagues using Google's normal sharing, with view or edit rights as you choose.
Can I change the design and formulas?
Yes, your copy is fully editable - colours, labels, logo, formulas and charts. If a range is protected, use Data > Protect sheets and ranges to remove it in your copy.
Are there macros or add-ons?
No macros or add-ons - it uses normal Google Sheets formulas and charts.
Is it a one-time payment or a subscription?
One-time payment. No subscription, no per-user fees and nothing to renew - the file is yours to keep.
How do I get the file after payment?
Instantly. The download link appears on screen after checkout, is emailed to you, and stays under My Account > Downloads on our website. If the email does not arrive within a few minutes, check your spam or promotions folder.
Is a user manual included?
Most of our newer products include a PDF user manual in the download. If yours does not have one, message us with your order number and we will send it.
Do I get free updates?
Bug fixes are always free - if something does not work as described, we fix it and send you the corrected file. New versions with new features are not included in the price, unless this product's description says otherwise.
Can you customise it for me?
Yes. Small changes to this template (your columns, categories, logo, colours, minor layout) cost the template price plus $40-80 (Rs 3,000-6,000 + GST), quoted once you send your list. A fully custom build is usually $100-200 (Rs 8,000-18,000 + GST) with two revision rounds. Email your requirements to [email protected] or message us on WhatsApp.
Can I use it for my business or my clients?
Yes, for your own personal or internal business use, for as long as you like. Reselling or redistributing the template is not allowed.
What is your refund policy?
Because these are digital downloads, they are non-refundable once delivered - except when the product does not match its description (report it within 48 hours of purchase) or there is a technical problem our team cannot fix within 72 hours. Email [email protected] with your order number.
How do I get help?
Email [email protected] (Mon-Fri, 10 AM-7 PM IST) or message us on WhatsApp +91 80770 90260 (chat only, no calls). Please include your order number.

Still have a question? Click Need help? at the bottom-left to ask our assistant, or message us on WhatsApp.

Application

Google Sheets

Template Type

Dashboard

Price

Paid

Business Or Department

Maintenance and Facilities

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Office Vehicle Fleet Dashboard in Google SheetsOffice Vehicle Fleet Dashboard in Google Sheets
Original price was: ₹1,499.00.Current price is: ₹699.00.
- +
Have your own data? Build a dashboard from your Excel, CSV or Google Sheets file free in Dashboard Studio →
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