Work Order Request Tracker in Excel

Struggling with scattered emails and missed maintenance requests? The Work Order Request Tracker in Excel is your all-in-one solution to manage service, maintenance, or task requests in a centralized, automated, and easy-to-use format. Built with powerful Excel features and seamless VBA automation, this tool gives you full control over request tracking, assignment, status monitoring, and real-time reporting—all without needing expensive software.

Perfect for facility managers, IT departments, schools, or office admins, this template saves time, boosts team accountability, and provides quick visual insights with its built-in dashboard. Whether you’re handling 10 or 1000 work orders, this tool adapts to your workflow.

✨ Key Features of Work Order Request Tracker

🔐 Secure Login System

Protect your data with a built-in login screen. Only authorized users can access or modify records.

📊 Interactive Dashboard

Visualize critical KPIs through charts:

• Work Orders by Priority

• Assigned To

• Requested By

• Department

• Status

📝 Smart Data Entry Form

No more manual typing in rows! Easily add, update, or delete work orders via buttons on the Data Entry sheet.

👥 User Management Panel

Create, edit, or delete users. Assign roles and reset passwords as needed.

🔄 Automated Actions with VBA

Submit data, update records, and refresh dashboards—just with a click!

📋 Manage List Sheet

Edit dropdown lists like Department, Priority, or Assigned To without touching any formulas or code.

📂 What’s Inside the Work Order Request Tracker

🟢 Main Dashboard Sheet

Get instant updates with colorful charts showing open tasks, assignments, and progress. Ideal for performance reviews or daily monitoring.

🟢 Data Entry Sheet

View all records at once. Use built-in buttons to:

• ➕ Add New Record

• ✏️ Update Record

• 🗑️ Delete Record

🟢 Login and Settings Panel

Built-in login screen plus settings to manage user roles and preferences.

🟢 User Management Sheet

Maintain full control over who has access, and easily manage user credentials.

🟢 Support Sheet

Behind-the-scenes sheet with pivot tables for chart generation—completely automated.

🧑‍💻 How to Use the Work Order Tracker

👉 Step 1: Login

Use the default credentials (Admin1 / abcd) or update via User Management.

👉 Step 2: Navigate to Main Form

Quick access to Dashboard, Data Entry, and User Management.

👉 Step 3: Add a New Record

Click the Add New Record button, fill in the form, and hit submit.

👉 Step 4: Update or Delete

Click on an entry to modify or remove it securely.

👉 Step 5: View Dashboard Insights

Use the dashboard charts to identify pending tasks, high-priority items, and workload distribution.

🧠 Who Can Benefit from This Tracker?

💼 Facility Managers – Handle maintenance requests and track completion status
🖥️ IT Departments – Log tech support tickets and service turnaround times
🏢 Office Admins – Manage day-to-day task requests from various departments
🏫 Schools & Colleges – Track infrastructure or equipment issues
🛠️ Housekeeping & Maintenance Teams – Organize recurring service work
📈 Managers & Supervisors – Analyze performance trends for teams and departments

This Excel tracker works best for any organization that needs streamlined task tracking and clear accountability.

🛠️ Customize the Tracker to Suit Your Needs

🔧 Add fields like File Attachment, Supervisor Notes, or Approval Status
🎨 Modify chart styles or themes for better presentation
📅 Integrate reminders with Outlook using VBA
📬 Add email notifications for urgent requests
💡 Use conditional formatting to highlight overdue work

You can tailor every element to match your business workflow—no advanced Excel skills required.

✅ Click here to read the Detailed blog post

🔗 Visit our YouTube channel to learn step-by-step video tutorials

Watch the step-by-step video tutorial: