Daily Sales Purchase tracker V1.0

Daily Sales Purchase Tracker V1.0 is an Excel VBA tool that keeps your daily sales, purchases, payments and expenses in one organised system. It is built for retailers, freelancers, small business owners, accountants and e-commerce sellers who want accurate financial records without advanced Excel skills. You get a secure login, a real-time dashboard, filtered reports and Excel export, so you always know where your money is going.

Key Features of Daily Sales Purchase Tracker V1.0

Managing daily transactions without a structured system leads to missed entries and calculation errors. This sales and purchase tracker in Excel gives you a clear, repeatable way to record every transaction and report on it.

1. Secure Login Form

• Protects your data with user authentication and role-based access.
• Restricts unauthorised access and maintains data integrity.
• Different user roles give you better control over financial transactions.

2. Main Dashboard with Display Cards

• Real-time updates on daily sales, purchases, payments and expenses.
• An overview of total transactions at a glance for quick decision-making.
• An intuitive interface with categorised sections for easy navigation.

3. Multi-Category Transaction Tracking

• Record transactions under Sales, Purchases, Payments and Expenses.
• Assign party names, transaction types and custom remarks for clarity.
• Date filters let you analyse financial activity over a specific period.

4. Customizable Report Generation

• Generate detailed reports filtered by specific dates, amounts and categories.
• Export data to Excel for further analysis and record-keeping.
• Reports include summary statistics for better financial insight.

5. User Management System

• The Admin can add, modify or delete user accounts.
• Assign roles such as Admin or User to control access levels.
• Track who updated or modified transaction records.

6. Select Period Functionality

• Choose a date range to fetch specific reports.
• Compare sales and expenses across different time periods for financial planning.
• Analyse trends and manage cash flow more effectively.

7. Filter and Sorting Options

• Sort transactions by ID, Date, Amount, Party Name and Remarks.
• A quick search function finds specific entries instantly.
• Prioritise important financial transactions with minimal effort.

8. Expense and Income Tracking

• Categorise transactions to understand profitability and cash flow.
• Use it as an expense tracker to identify overspending and optimise budget planning.
• Maintain an organised financial structure.

9. Excel Export and Backup Support

• Export reports to Excel format for record-keeping and analysis.
• Save data backups to prevent loss in case of accidental deletion.
• Maintain financial transparency with well-organised spreadsheets.

10. Easy-to-Use Interface

• Designed for business owners, accountants and finance teams.
• No advanced Excel skills needed: just input the data and let the tool handle the calculations.
• Works on Windows and Mac with Excel compatibility.

What’s Inside the Tool

Why Choose Daily Sales Purchase Tracker V1.0?

• Time-saving: Automates financial tracking and report generation.
• Error-free calculations: Reduces manual entry errors.
• Business growth: Supports financial decision-making and planning.
• Secure and reliable: Role-based access and data backup help keep your records safe.
• Customizable: Tailor it to your business with editable fields and filters.

Who Is It For?

• Retailers: Track daily sales, purchases and expenses efficiently.
• Freelancers: Manage income, payments and outstanding balances.
• Small business owners: Maintain an organised financial record.
• Accountants and bookkeepers: Generate reports for financial analysis.
• E-commerce businesses: Keep track of payments, orders and expenses.

How to Use It

1. Download Daily Sales Purchase Tracker V1.0 and unzip the file.
2. Enable macros in Excel (see the tutorial link below).
3. Enter your user credentials for secure access.
4. Add transactions under Sales, Purchases, Payments or Expenses.
5. Filter and generate reports for business insights.
6. Export data to Excel for detailed analysis and record-keeping.

After downloading and unzipping this file, ensure that macros are enabled before use. Refer to our tutorial for step-by-step instructions on enabling macros in Excel: https://www.pk-anexcelexpert.com/4-easy-ways-to-enable-macros-in-excel-vba/

Click here to read the detailed blog post

Watch the step-by-step video tutorial:

Visit our YouTube channel to learn from step-by-step video tutorials: Youtube.com/@PKAnExcelExpert

Frequently Asked Questions

What can I track with Daily Sales Purchase Tracker V1.0?

You can record and report on four transaction categories: Sales, Purchases, Payments and Expenses, each with party name, transaction type and remarks.

Do I need to enable macros?

Yes. This is an Excel VBA tool, so macros must be enabled after you download and unzip the file. Our macros tutorial explains how.

Does it work on Mac?

The tool is described as working on both Windows and Mac with Excel compatibility.

Can multiple people use it with different permissions?

Yes. The secure login supports role-based access with Admin and User roles, and the Admin can add, modify or delete user accounts.

Can I export my reports?

Yes. Reports can be filtered by date, amount and category and exported to Excel for analysis, record-keeping and backup.

Do I need advanced Excel skills?

No. You simply input your data and the tool handles the calculations, dashboard and reports.

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Last updated: October 2026