Resignation Acceptance Letter Template in MS Word and Google Docs

✅ Key Features of Resignation Acceptance Letter Template

Parting ways professionally is just as important as onboarding. Our Resignation Acceptance Letter Template in MS Word and Google Docs helps employers acknowledge employee resignations with a formal and courteous tone. Whether the departure is voluntary or due to career advancement, this ready-to-use letter template ensures you maintain professionalism and goodwill.

🎯 Keep the farewell graceful, respectful, and properly documented.

✅ Professionally Structured Format – Concise and courteous tone
✅ Fully Editable Fields – Update employee name, last working day, role, and resignation date
✅ Two Format Options – Use in MS Word or Google Docs
✅ Appreciation Section – Shows gratitude for service
✅ Instructions Section – Includes tasks and handover guidelines
✅ Print or Email Ready – Suitable for both paper and digital delivery
✅ Signature Block Included – Add company authority and branding

📂 What’s Inside the Resignation Acceptance Letter Template

Your download includes:

• 📄 1 MS Word (.docx) file

• 🔗 1 Google Docs version for cloud-based editing and sharing

• 🧾 Customizable placeholders for:

  • Employee Name

  • Job Title

  • Department

  • Resignation Letter Date

  • Last Working Day

  • Appreciation Message

• 📑 Formatted for A4 size

• 🖊️ Signature space for HR or department manager

• 🏢 Add your company name, logo, address, and contact details

Everything is laid out professionally so you can focus on delivering a clear and respectful exit message.

🛠️ How to Use the Resignation Acceptance Letter Template

Follow these easy steps:

1. 📥 Download the file from our platform

2. 📂 Open in MS Word or Google Docs

3. ✍️ Edit the placeholders with real employee information

4. 🎨 Customize company logo, colors, or headers if needed

5. 📤 Send digitally or print and deliver physically

In just minutes, you’ll have a polished and professional acceptance letter ready to send.

👥 Who Can Benefit from This Resignation Acceptance Letter Template

This template is ideal for:

• 🧑‍💼 HR Professionals handling employee exits

• 🏢 Small Business Owners maintaining professional HR communication

• 📋 Managers or Team Leads processing staff resignations

• 👩‍💻 Startup Teams needing quick documentation tools

• 📇 Recruiters and HR Consultants standardizing exit letters

Whether you’re handling one resignation or managing multiple departures, this template ensures every message is respectful, consistent, and on-brand.