Online Therapy Apps Dashboard in Excel helps digital mental health teams track revenue, clinician cost, completed sessions, session completion percentage, satisfaction score, subscription mix, acquisition channels, regions, therapy types, and app-level performance in one editable Excel workbook. Demand for digital mental health reporting is rising fast: APA reported that 89% of psychologists used telehealth by 2023, and SAMHSA reported mental health facilities offering telemedicine increased from 22.2% in 2015 to 68.7% in 2020. This template gives therapy app founders, analysts, and operations teams a faster way to review the numbers without building every PivotTable and chart from scratch. Instant download, one-time payment, no subscription, and lifetime access.
Key Features of Online Therapy Apps Dashboard in Excel
- 5 dashboard pages: Overview, Sessions, Revenue Mix, Care Quality, and App Insights.
- 5 executive KPI cards: Total Revenue, Net Revenue, Total Clinician Cost, Session Completion %, and Avg. Satisfaction Score.
- 20 analysis charts: Review session status, channel, therapist tier, subscription plan, acquisition channel, app name, severity level, region, age band, therapy type, and month trends.
- Interactive slicers: Filter dashboard pages quickly during app performance reviews.
- Editable Data sheet: Replace the sample online therapy app records with your own data in the same column format.
- Pivot-powered Support sheet: Refresh All updates PivotTables, connected charts, and dashboard views.
What’s Inside the Online Therapy Apps Dashboard in Excel
1 – Overview Page
The Overview page is the leadership summary. The KPI cards show Total Revenue, Net Revenue, Total Clinician Cost, Session Completion %, and Avg. Satisfaction Score so managers can read financial, care delivery, and experience performance at the top of the workbook.
Booked Sessions by Status: Shows completed, cancelled, pending, or no-show volume so teams can identify where booking conversion or follow-up needs attention.
Total Clinician Cost by Region: Compares clinician cost across regions and helps finance teams review provider cost and staffing patterns.
Session Completion % by Therapy Type: Compares completion rate by therapy type and reveals which programs convert scheduled care into completed sessions.
Total Revenue by Month: Shows monthly revenue movement for seasonality, pricing, campaign, or growth review.
2 – Sessions
Session Completion % by Channel: Compares completion percentage across user channels and helps identify stronger acquisition or engagement sources.
Completed Sessions by Therapist Tier: Shows completed session volume by therapist tier so managers can review workload and contribution.
Total Clinician Cost by Subscription Plan: Connects clinician cost with subscription plan and helps product teams understand plan-level delivery cost.
Session Completion % by Month: Tracks completion rate over time and helps teams investigate operational or product changes.
3 – Revenue Mix
Net Revenue by Acquisition Channel: Compares net revenue by acquisition channel and helps growth teams see which sources produce higher-value users.
Total Revenue by App Name: Compares revenue across therapy apps or app brands for portfolio review.
Care Plan Completion % by Severity Level: Shows care plan completion by severity level and helps teams monitor progress across user groups.
Net Revenue by Region: Compares net revenue across regions for growth, pricing, staffing, and marketing decisions.
4 – Care Quality
Avg. Satisfaction Score by User Segment: Compares satisfaction by user segment and highlights where service improvements may be needed.
Total Clinician Cost by Age Band: Compares clinician cost across age bands and helps analysts review delivery cost by user group.
Completed Sessions by App Name: Shows completed session volume by app name for app portfolio utilization analysis.
Avg. Satisfaction Score by Status: Connects satisfaction score with status and reveals differences in experience outcomes.
5 – App Insights
Session Completion % by Subscription Plan: Compares completion rate by subscription plan to review plan design and user engagement.
Session Completion % by Region: Compares completion percentage across regions and helps operations teams find engagement gaps.
Total Clinician Cost by Month: Tracks clinician cost movement over time and helps finance teams monitor cost spikes.
Avg. Satisfaction Score by Therapy Type: Compares satisfaction by therapy type and highlights stronger or weaker care experiences.
6 – Data Sheet Tab
The Data sheet is where you add or replace source records in the same format. Keep one row per record, preserve the column headers, and then refresh the workbook to update all pivots and charts.
7 – Support Sheet
The Support sheet contains the PivotTables used to create the dynamic dashboard. After updating the Data sheet, go to the Data tab in Excel and click Refresh All. You can keep this sheet hidden while using the dashboard.
Online Therapy Apps Dashboard in Excel vs. Google Sheets vs. Paid CRM/SaaS – Where This Fits
| Feature | This Excel dashboard | Google Sheets alternative | Paid healthcare SaaS |
|---|---|---|---|
| Cost | $17.99 sale price, one-time | Low cost, but build it yourself | Monthly or annual subscription |
| Platform | Microsoft Excel | Browser-based spreadsheet | Vendor cloud platform |
| Setup time | Replace data and refresh | Build formulas, pivots, charts, and filters | Implementation and onboarding |
| Real-time collaboration | Possible through OneDrive or SharePoint | Strong browser collaboration | Plan-dependent |
| Customizable fields | Fully editable workbook | Fully editable sheet | Limited by vendor configuration |
| Year-1 cost at 5 users | Template price plus existing Microsoft licensing | Free or Workspace cost plus build time | Often hundreds or thousands per year |
| Online therapy metrics | Pre-built for app sessions, revenue, cost, and care quality | Must be designed manually | Depends on vendor report access |
Who This Template Is For – and Who It’s Not For
This template is for online therapy app founders, digital health analysts, therapy operations managers, finance teams, growth marketers, care quality leads, and consultants who need a fast Excel reporting layer for therapy app performance.
It is not an EHR, billing platform, appointment scheduler, clinical documentation system, HIPAA compliance product, or live app database. Use it for analysis and reporting after your data has been exported or prepared in a structured spreadsheet format.
How to Use the Online Therapy Apps Dashboard in Excel
- Download and unzip the file.
- Open the workbook in Microsoft Excel.
- Go to the Data sheet and replace the sample rows with your own online therapy app data.
- Keep the same column structure so PivotTables continue to work.
- Go to Data in the Excel Ribbon and click Refresh All.
- Use slicers on each dashboard page to review filtered performance.
- Hide the Support sheet if you want a cleaner file for presentation.
Real-World Use Cases
Digital health founder: Reviews revenue, net revenue, clinician cost, and completion rate before a monthly investor update.
Therapy operations manager: Uses the Sessions and App Insights pages to compare completion percentage by channel, subscription plan, therapy type, and region.
Care quality lead: Reviews satisfaction score by user segment, status, and therapy type to identify services or segments needing follow-up.
Frequently Asked Questions
What does this dashboard track?
It tracks revenue, net revenue, clinician cost, booked sessions, completed sessions, session completion percentage, satisfaction score, care plan completion, therapy type, app name, channel, subscription plan, region, month, age band, therapist tier, status, severity level, and user segment.
Can I use my own data?
Yes. Replace the sample data on the Data sheet while keeping the same column format, then click Refresh All in Excel.
Does it require macros?
No macros are required for the dashboard workflow described here. The workbook uses Excel data, PivotTables, charts, and slicers.
Is this a clinical compliance system?
No. It is an analytics dashboard, not a compliance system, EHR, billing platform, or medical record system.
Can I customize the charts?
Yes. You can edit charts, slicers, fields, formulas, colors, and PivotTables in Microsoft Excel.
About the Author
Built by PK – Microsoft Certified Professional with 15+ years of Excel, Google Sheets, and Power BI experience. Founder of NextGenTemplates, reaching 300K+ subscribers across YouTube channels. Every template is hand-built and tested before release.
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Download the Online Therapy Apps Dashboard in Excel to start reviewing therapy app revenue, clinician cost, sessions, completion rate, and care quality in one editable workbook.
Last updated: July 17, 2026
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