Fleet Management KPI Dashboard in Google Sheets

Manage your fleet operations smarter, faster, and more efficiently with the Fleet Management KPI Dashboard in Google Sheets. This fully-interactive, ready-to-use dashboard helps fleet managers and logistics teams monitor key performance indicators—fuel efficiency, vehicle utilization, maintenance costs, and more—directly from a dynamic Google Sheets interface.

Whether you operate a small delivery fleet or oversee an enterprise transportation network, this dashboard provides real-time insights to help you lower costs, boost vehicle uptime, and optimize driver performance.

Key Features of the Dashboard

Dashboard Sheet Tab

• Cards for Quick KPIs: MTD Actual, Target, Previous Year, YTD, and Target vs Actual (with up/down arrows)

• Visual Charts: Easily digest fleet data through responsive bar, pie, and column charts

KPI Trend Sheet Tab

• Dropdown Selection: Choose any KPI to view historical trends

• Details Shown:

  • KPI Group (e.g., Maintenance, Utilization)

  • Unit (e.g., Liters, Miles, Hours)

  • Formula

  • Type (UTB or LTB)

Actual Number Sheet Tab

• Input actual fleet metrics by month

• Auto-calculates MTD and YTD values

• Feeds the dashboard and trend charts in real time

Target Sheet Tab

• Set monthly targets for each KPI

• Compare actual vs expected to identify underperformance early

Previous Year Sheet Tab

• Compare this year’s metrics to last year’s performance

• Spot long-term progress or declining patterns

KPI Definition Sheet Tab

• Centralized definitions and formulas for all tracked KPIs

• Quickly understand what each metric means and how it’s calculated

Sample KPIs Included

• Fuel Consumption per Mile (Lower the Better)

• Vehicle Downtime Hours (Lower the Better)

• Maintenance Cost per Vehicle

• Mileage per Gallon (Upper the Better)

• Driver Performance Score

• Fleet Utilization Rate %

You can easily add, remove, or rename KPIs to suit your organization’s needs.

Use Cases

• Optimize fuel efficiency

• Monitor vehicle downtime

• Improve driver accountability

• Balance vehicle allocation by department or region

• Benchmark monthly & yearly performance

Benefits

Google Sheets-Based: No software installation required
Real-Time Dashboards: Immediate feedback when you update actuals
Scalable: Works for fleets of 5 or 500+
Customizable: Add more KPIs, change formulas, tweak visuals
Data-Driven Decisions: Track where you’re wasting fuel, losing productivity, or overspending

How to Use

1. Open the Template in Google Sheets

2. Go to the Actual Number Sheet to enter your data by month

3. Set KPI Targets in the Target Sheet

4. Review Results on the Dashboard Sheet

5. Track Performance Trends in the KPI Trend Sheet

6. Compare Last Year’s Data using the Previous Year tab

7. Refer to KPI Definitions for clarity on metrics and calculations

Who Is This For?

• Fleet Managers

• Logistics Coordinators

• Transportation Companies

• Vehicle Leasing Firms

• Courier & Delivery Operations

• Field Service Managers

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Watch the step-by-step video Demo:

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