Probation Period Extension Letter Template in MS Word and Google Docs

📝 Key Features of Probation Period Extension Letter Template

Give your employees the opportunity to grow with structure and clarity. Our Probation Period Extension Letter Template in MS Word and Google Docs allows you to formally communicate an extension in probation while maintaining a professional, encouraging tone. Whether the extension is due to performance review or role alignment, this ready-to-edit template makes the process easy and consistent.

🔄 Encourage improvement. Maintain transparency. Stay compliant.

✅ Professionally Worded – Balanced and respectful language
✅ Fully Editable Format – Customize employee name, extension period, and focus areas
✅ Available in MS Word & Google Docs – Use on your preferred platform
✅ Mentions Key Dates – Includes original end date and new effective period
✅ Focus Area Section – Optional space to list improvement points
✅ A4 Layout with Signature Block – Business-ready format
✅ Company Branding Section – Add name, address, logo, and contact info
✅ Print or Share Digitally – Works for both physical and email delivery

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📂 What’s Inside the Probation Period Extension Template

Your download includes:

• 📄 1 MS Word (.docx) file

• 🔗 1 Google Docs link for cloud editing

• ✍️ Editable placeholders for:

  • Employee Name, Designation, Department

  • Original and New Probation Dates

  • Duration of Extension

  • Areas of Improvement (optional)

  • Manager/HR Name and Signature

• 🧾 Clean A4-size layout

• 🖋️ Signature block for final approval

• 🏢 Editable company header section

Just fill in the details and deliver it in minutes!

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🛠️ How to Use the Probation Extension Letter Template

To use this letter:

1. 📥 Download the template

2. 📂 Open in MS Word or Google Docs

3. ✏️ Customize all placeholders with employee-specific information

4. 🎨 Optionally brand it with your company’s logo and style

5. 📤 Send via email or hand it over in print

This letter helps ensure your HR process is documented and consistent.

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👥 Who Can Benefit from This Probation Period Extension Template

This template is ideal for:

• 🧑‍💼 HR Managers handling performance evaluations

• 🏢 Team Leaders or Supervisors extending employee probation

• 📋 Startups & SMEs formalizing internal communication

• 👩‍💻 Freelance HR Consultants working across multiple organizations

• 💼 Corporate Admins managing new employee transitions

Whether you’re evaluating junior employees or probationary managers, this template works for all professional roles.

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✨ Handle probation extensions respectfully and professionally with our Probation Period Extension Letter Template — structured, editable, and HR-approved.