Employment Verification Letter Template in MS Word and Google Docs

🧾 Key Features of Employment Verification Letter Template

Need to confirm an employee’s work history for a bank, visa office, or background check? Our Employment Verification Letter Template in MS Word and Google Docs is a professionally formatted, fully editable document that allows HR teams to quickly and accurately verify current or past employee information upon request.

📢 Confirm employment formally. Maintain compliance. Save time.

✅ Professional, HR-Approved Format – Clean, formal, and universally accepted
✅ Fully Editable Fields – Customize name, job title, employment dates, department, and purpose
✅ Dual Format Support – MS Word (.docx) + Google Docs
✅ Purpose Section Included – Specify visa, loan, background, etc.
✅ Employment Type Mentioned – Full-time, contractual, permanent, or probation
✅ Clear Contact Info – Allows third parties to reach the company easily
✅ Signature Block Included – Final sign-off with name, title, and contact
✅ A4-Size Format – Standard layout for print or digital use

📂 What’s Inside the Employment Verification Letter Template

You will receive:

• 📄 1 MS Word (.docx) file

• 🔗 1 Google Docs editable version

• ✍️ Fields to customize:

  • Employee Name

  • Job Title and Department

  • Start Date and End Date/Present

  • Employment Type

  • Purpose of Letter (Visa, Loan, etc.)

  • Company Contact Details

  • HR Manager’s Name and Designation

• 🧾 A4 Size Layout – Print-ready and email-compatible

• 🖋️ Signature Block – For official authorization

Everything is pre-structured and easy to update.

🛠️ How to Use the Employment Verification Letter Template

Follow these steps:

1. 📥 Download the file

2. 🛠️ Open in MS Word or Google Docs

3. ✏️ Edit placeholders with employee and company-specific details

4. 🎨 Add logo or letterhead if needed

5. 📤 Send via email or print and deliver a signed copy

Fast, efficient, and HR-compliant — this letter makes your process seamless.

👥 Who Can Benefit from This Employment Verification Letter Template

Ideal for:

• 🧑‍💼 HR Managers and executives handling employee verification requests

• 🏢 Business Owners formalizing work history records

• 📋 Recruiters or Admins responding to employment background checks

• 👩‍💻 Freelance HR Consultants providing documentation services

• 💼 Startups or SMEs creating HR standard operating procedures

Whether it’s for a visa, loan, rental, or new job, this template provides professional proof of employment.