Relieving Letter Template in MS Word and Google Docs

 Key Features of Relieving Letter Template

Make employee offboarding as professional as onboarding. Our Relieving Letter Template in MS Word and Google Docs allows HR departments, team leaders, and business owners to formally acknowledge the completion of an employee’s service with a respectful and polished document. Whether the resignation is routine or sudden, this letter ensures everything is closed on a professional note.

📄 Complete the exit process with professionalism and clarity!

✅ Legally Structured Format – Includes role, department, and last working date
✅ Fully Editable Fields – Customize name, title, department, and date with ease
✅ Dual Format Support – Ready to use in MS Word and Google Docs
✅ Formal Acknowledgment – Certifies that all duties and handovers are complete
✅ Appreciative Tone – Thanks the employee for their contribution
✅ Ready to Print or Email – Works digitally or in hard copy
✅ Signature Block Included – Formalized with name, title, and contact info
✅ Standard A4 Layout – Neatly formatted and business-appropriate

📂 What’s Inside the Relieving Letter Template

Your download includes:

• 📄 1 MS Word (.docx) file

• 🔗 1 Google Docs version link

• ✍️ Editable placeholders for:

  • Employee’s Name

  • Job Title and Department

  • Company Name

  • Last Working Date

  • Manager’s Name and Designation

• 📑 Clean, structured A4 paper size layout

• 🖋️ Signature space for company representative

• 🏢 Header with Company Name, Address, and Contact Info

Everything is pre-formatted—just fill in and send!

🛠️ How to Use the Relieving Letter Template

Here’s how to use it in 5 easy steps:

1. 📥 Download the file

2. 🛠️ Open it in Microsoft Word or Google Docs

3. ✏️ Replace the placeholder fields with your employee’s information

4. 🎨 Add your logo or tweak formatting if needed

5. 📤 Print or email the letter directly to the employee

With this template, you won’t miss any crucial information and can ensure every employee exit is handled smoothly.

👥 Who Can Benefit from This Relieving Letter Template

This template is ideal for:

• 🧑‍💼 HR Managers closing out employee departures

• 🏢 Startup Founders and Admin Teams building professional HR systems

• 📋 Corporate Teams standardizing offboarding documentation

• 👩‍💻 Freelance HR Consultants supporting clients with ready-to-use letters

• 📇 Small Businesses formalizing HR processes

Whether your company is small or large, this letter helps you maintain credibility and professionalism during transitions.