Procurement Dashboard in Power BI

The Procurement Dashboard in Power BI is a powerful data visualization tool designed to help businesses track and analyze procurement operations in real-time. With a user-friendly interface, dynamic filtering, and detailed insights, this dashboard enables procurement managers, finance teams, and decision-makers to streamline purchasing processes, evaluate supplier performance, and monitor financial expenditures.

Key Features and Benefits:

1. Interactive Navigation for Seamless User Experience

The dashboard features a multi-page navigation pane, allowing users to switch between different analytical views, including:

• Overview Dashboard – A snapshot of total orders, costs, payments, and procurement trends.
• Supplier Performance Dashboard – Evaluate supplier efficiency based on cost, order completion, and on-time delivery rates.
• Order Status Dashboard – Monitor the status of all procurement orders, including pending, delivered, or delayed.
• Payment Analysis Dashboard – Identify overdue, unpaid, and paid invoices to maintain financial transparency.
• Category Analysis Dashboard – Breakdown procurement costs by category, helping in better budgeting and planning.

2. Overview Dashboard – Real-Time Procurement Summary

The Overview Page provides a comprehensive summary of procurement activities.
🔹 Key Metrics:

• Total Orders: Displays the total number of procurement orders.
• Total Quantity Ordered: Shows the total number of items ordered across all suppliers.
• Pending Payments: Highlights unpaid invoices and outstanding supplier payments.
• % Paid: Indicates the proportion of total payments made.
• Total Procurement Cost: Summarizes the overall spending on procurement.

📊 Visual Representations:

• Total Cost by Month Name (Line Chart): Shows monthly spending trends.
• Total Cost by Category (Pie Chart): Breaks down procurement expenses into categories such as Electronics, Furniture, and Consumables.
• Total Cost by Supplier (Bar Chart): Identifies the top suppliers in terms of total spending.
• Geographical Cost Mapping: Displays procurement costs distributed across different locations.

3. Supplier Performance Dashboard – Evaluating Supplier Efficiency

This page helps procurement managers analyze supplier performance using:

• On-Time Delivery Rate (%) – Measures how often suppliers meet delivery deadlines.
• Total Cost by Supplier (Bar Chart) – Ranks suppliers based on procurement spending.
• Average Spend per Supplier – Shows cost distribution among different suppliers.
• Lead Time by Supplier (Bar Chart) – Displays the average number of days each supplier takes to deliver orders.

🔎 Actionable Insights:

• Identify underperforming suppliers with high delivery delays.
• Compare supplier costs and optimize vendor selection.
• Monitor supplier reliability with on-time delivery metrics.

4. Order Status Dashboard – Track and Manage Orders Effectively

This section provides real-time tracking of procurement orders, ensuring better control over the supply chain.
📌 Insights Available:

• Total Orders by Status (Pie Chart): View breakdowns of pending, delayed, delivered, and canceled orders.
• Total Orders by Category (Bar Chart): Understand procurement spending across product categories.
• Total Orders by Location (Geographical Map): Analyze where procurement expenses are concentrated.

✅ Benefits:

• Easily monitor pending orders.
• Detect order delays and act proactively.
• Optimize procurement strategies based on order trends.

5. Payment Analysis Dashboard – Ensure Financial Transparency

This page provides a detailed payment analysis, helping businesses track invoices and manage outstanding payments. 📊 Metrics Covered:

• Payment Status (Pie Chart): Breakdown of invoices marked as paid, unpaid, or overdue.
• Overdue Amount by Supplier (Bar Chart): Identifies suppliers with the highest unpaid amounts.
• Payment Terms Comparison: View overdue payments categorized by Net 30, Net 60, and other terms.

💰 Key Advantages:

• Reduce overdue payments with timely follow-ups.
• Improve cash flow visibility.
• Ensure better financial planning for procurement costs.

6. Category Analysis Dashboard – Optimize Procurement Spending

Gain deeper insights into procurement spending with the Category Analysis section. 📊 What’s Included:

• Total Cost by Month and Category (Stacked Chart): View monthly procurement trends per category.
• Total Orders by Category (Pie Chart): Get a percentage-based breakdown of procurement spending.
• Pending Payments by Category: Analyze outstanding supplier payments.

🚀 How This Helps:

• Allocate budgets effectively.
• Identify high-expenditure categories.
• Optimize spending across procurement categories.

Why Choose This Procurement Dashboard?

✔ Real-time tracking – Get up-to-date procurement data anytime, anywhere.
✔ Data-driven decisions – Improve supplier negotiations & cost efficiency.
✔ Financial transparency – Ensure better cash flow and payment tracking.
✔ Visual reports – Easy-to-understand charts and graphs for quick insights.
✔ Custom filtering – Adjust reports based on date, category, supplier, or location.

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Also check our Quality Analysis Dashboard in Power BI