Planning events—whether corporate meetings, workshops, webinars, social functions, or personal milestones—can often feel overwhelming. But what if there was a smarter way to keep every detail organized and visible at a glance?
Introducing the Event Planning Calendar in Google Sheets – a powerful, easy-to-use template designed to make event planning seamless, efficient, and collaborative. Whether you’re managing one event or a full year’s calendar, this dynamic Google Sheets tool helps you stay ahead of deadlines, avoid overlaps, and deliver flawless execution.
✨ Key Features of Event Planning Calendar in Google Sheets
📆 Multi-View Event Calendar
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Annual View: Visualize your entire year in a 12-month calendar layout.
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Monthly View: Get a detailed look at scheduled events for each month.
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Daily View: Drill down to specific days and see full event lists by date.
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Home Page Navigation: Use buttons to jump between views instantly.
🧠 Smart Filters & Inputs
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Customizable Year and Start Month
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Selectable Week Start Day
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“More than 1…” Tag for days with multiple events
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Filter by Date Range in Daily View
🗂 All-In-One Event Repository
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Store all event data—ID, Date, Day, Event Name, Time, Location, and Description—in a centralized Events Sheet that auto-feeds into other calendar views.
🌐 Real-Time Collaboration
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As a Google Sheets-based tool, you can work live with teammates, assign responsibilities, and edit events on the go.
📦 What’s Inside the Event Planning Calendar?
🏠 Home Sheet Tab
This is your command center. It includes clickable buttons that take you directly to Annual, Monthly, Daily, and Events sheets—no more endless scrolling!
📅 Annual View Sheet Tab
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Select the year and define the starting month and week day
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See a 12-month calendar overview
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Perfect for visualizing seasonal planning, holidays, and year-round events
📆 Monthly View Sheet Tab
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Pick a specific month and year
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Events populate automatically
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If multiple events exist on the same day, it displays “more than 1…”
📋 Daily View Sheet Tab
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Set a Start Date and End Date using a calendar picker
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View all events between those dates, complete with time, location, and description
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Ideal for detailed planning or event week prep
🗃 Events Sheet Tab
This is your master database. Input your event info here, and the rest of the calendar updates automatically:
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Event ID
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Date
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Day of the Week
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Event Name
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Time
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Location
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Short Description
🛠 How to Use the Event Planning Calendar in Google Sheets
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Go to the Events tab and enter your events in the table.
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Navigate to the Annual, Monthly, or Daily view for automatic updates.
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Use filter options in the Daily tab to focus on date-specific events.
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Share with your team or collaborators to plan together in real time.
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Print any view if you prefer a hard copy reference for meetings or bulletin boards.
👥 Who Can Benefit from This Event Calendar?
✅ Event Managers – Stay on top of client timelines and deadlines
✅ Marketing Teams – Schedule and track product launches, webinars, and campaigns
✅ Schools & Colleges – Plan academic events, exams, and holidays
✅ HR Departments – Organize trainings, interviews, and employee events
✅ Small Business Owners – Manage appointments, promotional events, and more
✅ Community Groups – Keep everyone aligned on upcoming meetings or festivals
✅ Freelancers – Schedule gigs, client meetings, and personal commitments
🔑 Benefits at a Glance
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🔄 Auto-updating calendar views
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🧩 Fully customizable for any type of event
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📉 Minimize overlap & scheduling conflicts
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💡 See your entire year, month, or day in one glance
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🧑🤝🧑 Shareable with unlimited collaborators
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⏰ Save time and effort compared to manual planners
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🖨️ Print-friendly layouts for offline use
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