Elevator Maintenance KPI Dashboard in Power BI

Elevator Maintenance KPI Dashboard in Power BI provides a structured scorecard for reviewing 13 service, reliability, maintenance, safety, resource, and commercial indicators. It is designed for lift-maintenance contractors, facilities teams, analysts, and managers who already maintain approved KPI data and want a reusable reporting layer.

The ZIP includes an editable PBIX report, Data.xlsx, and a Power BI user manual. The data pack contains monthly targets, actuals, and KPI definitions for demonstration. Replace the examples with validated organizational records and refresh the model. This analytical template does not monitor elevators, dispatch technicians, prevent entrapments, perform inspections, certify compliance, or replace qualified safety and maintenance processes.

Elevator Maintenance KPI Dashboard in Power BI: report pages

• KPI Dashboard: 13-row MTD/YTD scorecard with target, actual, achievement, status, trend, and year-over-year context.
• KPI Trend: select one KPI to compare current-year, prior-year, and target performance for MTD and YTD.
• KPI Definition: view the selected KPI’s group, unit, direction, owner, priority, formula, definition, monthly detail, and trend.
• Get More Templates: built-in usage guidance and catalogue information.

Thirteen maintenance KPIs

The included framework covers Entrapment Response Time, Mean Time to Repair, Callbacks per Unit per Year, Unplanned Downtime Hours per 100 Units, Preventive Maintenance Completion, Statutory Inspection Compliance, Recordable Safety Incident Rate, First-Time Fix Rate, Technician Utilisation, Spare Parts Availability, Contract Renewal Rate, Revenue per Unit Under Contract, and Modernisation Orders Booked.

Direction-aware achievement reporting

Each KPI definition identifies whether higher or lower results are preferable. That distinction matters: lower response time, repair time, callbacks, downtime, and incident rate can outperform target, while completion, compliance, fix rate, availability, renewal, revenue, and booked orders generally improve upward. Confirm every definition and target against your own governance before use.

Filter the scorecard

Use Month, KPI Group, Owner, Priority, and Direction filters on the main page. The KPI Trend and KPI Definition pages include a KPI selector so reviewers can move from the portfolio scorecard into a focused analysis without rebuilding charts.

How to adapt the dashboard

1. Keep a clean backup of the package.
2. Review the Target, Actual, and KPI Definition sheets.
3. Map approved monthly data to the prepared structure.
4. Confirm KPI formula, unit, owner, priority, and direction.
5. Refresh Power BI and reconcile results to the source.
6. Document filter context before sharing an export.

Achievement lights are management signals, not evidence that equipment is safe or legally compliant. Investigate exceptions in authorized operational systems and follow applicable manufacturer instructions, inspection requirements, contracts, and local regulations.

Review targets and definitions together

The Target and Actual sheets cover monthly values, while the definition table records the formula, plain-language meaning, type, owner, and priority for every measure. Keeping these elements together helps reviewers distinguish a real performance change from a definition, unit, or target change. If your organization uses different calculations, update the data model carefully and document the revision.

Before presenting the scorecard, sample-check several MTD and YTD calculations, confirm the selected month, and make sure lower-is-better measures are being interpreted correctly. Record any exclusions, late submissions, or restatements so stakeholders understand the reporting basis. Operational action should always return to the qualified people and source systems responsible for the elevators.

Related templates

An Elevator Maintenance KPI Dashboard in Excel and a Google Sheets edition are also available. Other published Power BI dashboards include the HVAC Contractor KPI Dashboard in Power BI, Electrical Contractor KPI Dashboard in Power BI, Welding Shop KPI Dashboard in Power BI, and Fencing Contractor KPI Dashboard in Power BI.

For general workplace safety resources, consult the Occupational Safety and Health Administration or the relevant authority in your jurisdiction. This dashboard is reporting software, not a safety control.

What you receive

• Editable Power BI PBIX report
• Four report pages
• Data.xlsx with targets, actuals, and 13 KPI definitions
• Power BI dashboard user manual
• Instant ZIP download after purchase

Build a repeatable KPI review. Download the template, load carefully governed data, validate the calculations, and give stakeholders a consistent view of maintenance performance.

Watch the step-by-step video Demo: