Managing vendors efficiently is the backbone of a successful business — but doing it manually can be messy, time-consuming, and error-prone. That’s where the Vendor Rating Tracker in Excel comes in — a powerful, automated, and ready-to-use tool that simplifies vendor evaluation and helps you make smarter sourcing decisions.
This Excel-based tracker, built with advanced VBA automation and dynamic dashboards, provides everything you need to rate vendors, track performance, and visualize insights — all in one place. Whether you’re a small retailer, manufacturer, or corporate procurement team, this tool ensures you stay in full control of your vendor relationships.
⚙️ Key Features of Vendor Rating Tracker in Excel
✅ 🔒 Secure Login System – Start with a professional login form that ensures only authorized users can access your data. The built-in credentials make it easy to get started, and you can create new users anytime.
✅ 🧭 Main Control Form – Once logged in, access all functions from the main form — add or update vendors, manage users, or open the dashboard. The simple interface is perfect for both beginners and professionals.
✅ 📊 Interactive Dashboard – Visualize vendor performance using five dynamic charts and slicers. Instantly view:
• Number of Vendors by Status
• Number of Vendors by Category Rating
• Overall Rating by Review Month, Location, and Reviewer
Data refreshes automatically after each entry.
✅ 📝 Automated Data Entry Form – Add, update, or delete records with a single click. Forget manual typing — use clean forms that store and update data automatically.
✅ 📋 Manage List Tab – Customize dropdowns like Category, Location, or Rating Criteria. The system updates all dependent fields instantly.
✅ 🧮 Support Sheet Automation – Hidden backend calculations and pivot tables drive your dashboard without manual setup.
✅ 👥 User Management Module – Add or remove users, reset passwords, and manage access. Perfect for multi-user or departmental environments.
✅ ⚙️ Settings Sheet – Configure refresh modes, themes, and access levels to match your company’s internal process.
✅ 👩💻 Multi-User Login – Supports multiple users with separate credentials for controlled data access.
✅ 📈 Auto-Refreshing Reports – The dashboard updates instantly when you submit or edit any record.
📂 What’s Inside the Vendor Rating Tracker in Excel
Inside the file, you’ll find a complete vendor-management ecosystem built for performance and ease:
📁 Login Form – Secure gateway to access the system.
📁 Main Dashboard Sheet – Real-time KPIs and visual analytics.
📁 Data Entry Sheet – All vendor information, fully automated.
📁 Manage List Sheet – Master data for dropdowns and rating categories.
📁 Support Sheet – Backend logic and pivot tables.
📁 User Management Form – Add, update, or delete users easily.
📁 Settings Tab – Customize the look, feel, and behavior of your tracker.
Everything is pre-built — just open the file, log in, and start tracking vendors instantly!
🧭 How to Use the Vendor Rating Tracker in Excel
1️⃣ Login: Enter your credentials to unlock the main dashboard.
2️⃣ Add Data: Use the Data Entry Form to record vendor details like name, category, location, rating, and reviewer.
3️⃣ Auto Refresh: Charts and KPIs update instantly in the Dashboard.
4️⃣ Filter & Analyze: Use slicers to view performance by month, reviewer, or location.
5️⃣ User Control: Add team members through the User Management module.
6️⃣ Customize: Adjust dropdowns, add new fields, or modify dashboard themes in Settings.
Within minutes, you’ll have a live, interactive vendor performance dashboard ready for analysis and reporting.
👨💼 Who Can Benefit from This Vendor Rating Tracker
💡 Procurement Teams – Evaluate vendors consistently and ensure compliance with quality standards.
🏭 Manufacturing Units – Track supplier delivery, quality, and reliability over time.
🛒 Retail Businesses – Compare vendors by product category, region, or rating.
🏗️ Construction Companies – Assess subcontractors based on project performance.
🏥 Healthcare Organizations – Maintain reliable supplier data for medical equipment and services.
🏫 Educational Institutions – Monitor vendor contracts for logistics and facilities.
🚀 Startups & SMEs – Streamline vendor evaluation without complex software.
Whether you manage five suppliers or five hundred, this Excel-based tracker will help you save time, enhance transparency, and improve decision-making across all procurement operations.
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