Office Security Incident Report in Excel

Maintaining a safe and secure workplace is essential for every organization — and that starts with having the right tools to track and analyze security incidents. The Office Security Incident Report in Excel is a ready-to-use, easy-to-manage template that helps facility managers, security teams, and administrators record incidents, monitor response efforts, and identify recurring threats.

This comprehensive reporting tool consolidates all incident data into one centralized dashboard, allowing you to monitor key metrics like response time, resolution time, severity level, and incident status. With built-in charts and pivot analysis, you can quickly evaluate trends and make informed improvements to your security protocols.

Whether you’re overseeing a single office or managing multiple locations, this report gives you the insight you need to keep your environment safe and compliant.

🔑 Key Features of the Office Security Incident Report

📌 Summary Sheet Tab – High-Level Incident Monitoring

• Cards Include:

  • Total Incidents

  • Average Response Time (hrs)

  • Average Resolution Time (hrs)

  • Resolved Incidents

  • High Severity (%)

• Charts Include:

  • Resolved (%)

  • Total Incidents by Status

  • Closed (%)

  • Average Resolution Time by Incident

  • Resolved vs In Progress Incidents (by Month)

Perfect for quickly evaluating overall security performance and spotting trends at a glance.

📌 Report Sheet Tab – Pivot Table Analysis

• Dynamic filtering by incident type, severity, status, and department

• Drill-down into monthly trends and recurring issues

• Ideal for management reporting and security audits

📌 Data Sheet Tab – Centralized Incident Log

• Fields include:

  • Incident ID

  • Date & Time

  • Incident Type

  • Severity Level

  • Status (Resolved / In Progress / Closed)

  • Response & Resolution Time

  • Department / Location

  • Notes / Description

• All calculations and dashboards update automatically when this sheet is updated

📦 What’s Inside the Office Security Incident Report?

✅ Summary Sheet – KPI cards and incident overview charts
✅ Report Sheet – Pivot-based detailed analysis
✅ Data Sheet – Core incident entry table
✅ Pre-Built Formulas & Visuals – No setup needed
✅ Filter & Drill-down Functionality – Analyze what matters most
✅ Customizable Fields – Add new KPIs or incident types anytime

🧠 How to Use the Report

1. Input Incident Data in the Data Sheet

2. View summary insights on the Summary Sheet

3. Use the Report Sheet for drill-down analysis (severity, department, time)

4. Update regularly for real-time and accurate insights

5. Share with management to support strategic security improvements

👥 Who Can Benefit from This Report?

• 🛡️ Security Teams – Track incident types, severity and response times

• 🏢 Facility Managers – Monitor workplace safety across departments

• 📋 Administrative Teams – Maintain centralized incident documentation

• 🏬 Multi-location Businesses – Identify high-risk areas and incident trends

🔗 Click here to read the Detailed blog post

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